Senior Academic Department Administrator

Davita Inc.; Washington (District of Columbia); On-site; USD 51,000 - 71,000; Full time

Job summary

A leading university seeks a Senior Academic Department Administrator for its Department of Romance, German & Slavic Studies. This crucial role involves managing staffing processes, budgets, and administrative operations to foster a vibrant academic environment, with a focus on organizational and multitasking skills. Candidates should possess a Bachelor's degree and experience in higher education administration.

Benefits

Comprehensive benefits package including medical, dental, vision, life & disability insurance

Retirement savings and tuition benefits

Qualifications

• Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization.
• Experience in higher education administration, particularly in academic departments or similar environments preferred.

Responsibilities

• Processing hiring and tracking visas for staff.
• Developing and monitoring budgets and processing financial matters.
• Supporting administrative operations and managing schedules.
• Hiring and overseeing the department's administrative staff.

Skills

Organizational skills

Multitasking skills

Administrative processes management

Education

Bachelor's degree in an appropriate area of specialization

Tools

Microsoft Office Suite

Institutional platforms (e.g., Banner, EAS, Concur)

Job description

I. JOB OVERVIEW

Job Description Summary:	The GW Department of Romance, German & Slavic Studies (RGSS) fosters critical thinking, reading, speaking, and writing across cultures and histories. The department offers four major and five minor programs, along with dozens of language, culture, and literature courses in French, German, Italian, Portuguese, Russian, and Spanish. Department faculty teach hundreds of students every semester. RGSS is seeking a Senior Academic Department Administrator. The responsibilities of this position include the following: Processing the hiring of all full-time and part-time staff. Tracking the visas and organizing the visa application process for eligible staff. Ensuring compliance with the CBA. Obtaining overload approvals for faculty when appropriate. Developing and monitoring budgets and preparing and processing all financial-related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, and expense reimbursements. Maintaining the department's P-card. Ensuring budget compliance with institutional policies and procedures. Supporting the administrative operations of the department, to include: organizing the class scheduling of the various sections for the fall, spring, and summer terms; managing room assignments; developing and maintaining the department listserv; preparing correspondence to further or publicize department activities; tracking department donations and organizing letters of recognition; and compiling/distributing various assessments. Hiring and overseeing the department's administrative assistant and work-study student; training this staff to support faculty through such activities as scanning, copying, flyer creation, test proctoring, etc. Managing all logistical aspects of RGSS, including space allocation, receptions for faculty events and student recognition (including a graduation event), refreshments for faculty meetings and teas, print and digital program materials, speaker travel, retreats, among other tasks. Keeping current on faculty affairs including contracts, special agreements, startup funds, etc. Regularly updating the departmental web platform. Liaising between departments and offices within the CCAS and GW. Performing other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logistically related to the position.
Minimum Qualifications:	Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Strong organizational and multitasking skills, with the ability to manage complex administrative processes and meet deadlines. Experience in higher education administration, particularly in academic departments or similar environments. Proficiency with office and financial systems, such as Microsoft Office Suite and institutional platforms (e.g., Banner, EAS, Concur, or similar).
Hiring Range	$51,455.52 - $70,708.76
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Employer will not sponsor for employment Visa status

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	Columbian College of Arts & Sciences (CCAS)
Family	Administration
Sub-Family	Academic Department Administration
Stream	Individual Contributor
Level	Level 1
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40
Work Schedule:	Mon-Fri, 8:30 AM - 5:30 PM
Will this job require the employee to work on site?	Yes
Employee Onsite Status	On-campus (in person)
Telework:	No
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Internal Applicants Only?	No
Posting Number:	S013732
Job Open Date:	06/02/2025
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.