Senior Academic Department Administrator

The George Washington University; Washington (District of Columbia); On-site; USD 51,000 - 71,000; Full time

Job summary

The Senior Academic Department Administrator role at a leading university is responsible for overseeing the hiring, budgeting, and operational tasks within the Romance, German & Slavic Studies department. This position requires strong organizational skills and experience in higher education administration while fostering a collaborative environment. Candidates should hold a Bachelor's degree and have a proven track record in managing administrative processes.

Benefits

Comprehensive benefit package

Healthcare benefits including medical, dental, and retirement savings

Qualifications

• Bachelor’s degree must be conferred by the start date.
• Substitutes in education, training, and experience considered.
• Ability to manage complex administrative processes.

Responsibilities

• Processing hiring of full-time and part-time staff.
• Developing and monitoring budgets for financial matters.
• Supporting departmental operations including class scheduling.

Skills

Strong organizational skills

Multitasking skills

Experience in higher education administration

Education

Bachelor’s degree in an appropriate area of specialization

Tools

Microsoft Office Suite

Institutional platforms (e.g., Banner, EAS, Concur)

Job description

Senior Academic Department Administrator

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Job Description Summary:

The GW Department of Romance, German & Slavic Studies ( RGSS ) fosters critical thinking, reading, speaking, and writing across cultures and histories. The department offers four major and five minor programs, along with dozens of language, culture, and literature courses in French, German, Italian, Portuguese, Russian, and Spanish. Department faculty teach hundreds of students every semester.

Posting Details

I. Job Overview

Job Description Summary:

The GW Department of Romance, German & Slavic Studies ( RGSS ) fosters critical thinking, reading, speaking, and writing across cultures and histories. The department offers four major and five minor programs, along with dozens of language, culture, and literature courses in French, German, Italian, Portuguese, Russian, and Spanish. Department faculty teach hundreds of students every semester.

RGSS is seeking a Senior Academic Department Administrator. The responsibilities of this position include the following:

• Processing the hiring of all full-time and part-time staff. Tracking the visas and organizing the visa application process for eligible staff. Ensuring compliance with the CBA . Obtaining overload approvals for faculty when appropriate.
• Developing and monitoring budgets and preparing and processing all financial-related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, and expense reimbursements. Maintaining the department’s P-card. Ensuring budget compliance with institutional policies and procedures.
• Supporting the administrative operations of the department, to include: organizing the class scheduling of the various sections for the fall, spring, and summer terms; managing room assignments; developing and maintaining the department listserv; preparing correspondence to further or publicize department activities; tracking department donations and organizing letters of recognition; and compiling/distributing various assessments.
• Hiring and overseeing the department’s administrative assistant and work-study student; training this staff to support faculty through such activities as scanning, copying, flyer creation, test proctoring, etc.
• Managing all logistical aspects of RGSS , including space allocation, receptions for faculty events and student recognition (including a graduation event), refreshments for faculty meetings and teas, print and digital program materials, speaker travel, retreats, among other tasks.
• Keeping current on faculty affairs including contracts, special agreements, startup funds, etc.
• Regularly updating the departmental web platform.
• Liaising between departments and offices within the CCAS and GW.
  
  

Performing other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logistically related to the position.

Minimum Qualifications

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

• Strong organizational and multitasking skills, with the ability to manage complex administrative processes and meet deadlines.
• Experience in higher education administration, particularly in academic departments or similar environments.
• Proficiency with office and financial systems, such as Microsoft Office Suite and institutional platforms (e.g., Banner, EAS , Concur, or similar).
  
  

Hiring Range $51,455.52 - $70,708.76

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Columbian College of Arts & Sciences (CCAS)

Family Administration

Sub-Family Academic Department Administration

Stream Individual Contributor

Level Level 1

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Mon-Fri, 8:30 AM - 5:30 PM

Will this job require the employee to work on site? Yes

Employee Onsite Status On-campus (in person)

Telework: No

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions To Applicants

Employer will not sponsor for employment Visa status

Internal Applicants Only? No

Posting Number: S013732

Job Open Date: 06/02/2025

Job Close Date

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business, Strategy/Planning, and Administrative

• Industries

  Higher Education and Research Services

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