Senior Academic Department Administrator

The George Washington University; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

The George Washington University seeks a Senior Academic Department Administrator for the Department of Romance, German & Slavic Studies. This full-time role involves processing staff hiring, managing budgets, and ensuring compliance with policies while supporting the department's administrative operations and logistics.

Benefits

Comprehensive benefit package

Medical, dental, vision, life & disability insurance

Retirement savings

Tuition benefits

Qualifications

• Experience in higher education administration preferred.
• Proficiency with office and financial systems.
• Strong organizational and multitasking skills.

Responsibilities

• Process hiring for full-time and part-time staff, including visa applications.
• Develop and monitor budgets for financial matters.
• Support administrative operations of the department.

Skills

Organizational skills

Multitasking

Compliance

Education

Bachelor’s degree in an appropriate area of specialization

Tools

Microsoft Office Suite

Banner

Concur

Job description

Senior Academic Department Administrator

Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status

I. JOB OVERVIEW

Job Description Summary:

The GW Department of Romance, German & Slavic Studies ( RGSS ) fosters critical thinking, reading, speaking, and writing across cultures and histories. The department offers four major and five minor programs, along with dozens of language, culture, and literature courses in French, German, Italian, Portuguese, Russian, and Spanish. Department faculty teach hundreds of students every semester.

RGSS is seeking a Senior Academic Department Administrator. The responsibilities of this position include the following:

• Processing the hiring of all full-time and part-time staff. Tracking the visas and organizing the visa application process for eligible staff. Ensuring compliance with the CBA . Obtaining overload approvals for faculty when appropriate.
• Developing and monitoring budgets and preparing and processing all financial-related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, and expense reimbursements. Maintaining the department’s P-card. Ensuring budget compliance with institutional policies and procedures.
• Supporting the administrative operations of the department, to include: organizing the class scheduling of the various sections for the fall, spring, and summer terms; managing room assignments; developing and maintaining the department listserv; preparing correspondence to further or publicize department activities; tracking department donations and organizing letters of recognition; and compiling/distributing various assessments.
• Hiring and overseeing the department’s administrative assistant and work-study student; training this staff to support faculty through such activities as scanning, copying, flyer creation, test proctoring, etc.
• Managing all logistical aspects of RGSS , including space allocation, receptions for faculty events and student recognition (including a graduation event), refreshments for faculty meetings and teas, print and digital program materials, speaker travel, retreats, among other tasks.
• Keeping current on faculty affairs including contracts, special agreements, startup funds, etc.
• Regularly updating the departmental web platform.
• Liaising between departments and offices within the CCAS and GW.

Performing other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logistically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• Strong organizational and multitasking skills, with the ability to manage complex administrative processes and meet deadlines.
• Experience in higher education administration, particularly in academic departments or similar environments.
• Proficiency with office and financial systems, such as Microsoft Office Suite and institutional platforms (e.g., Banner, EAS , Concur, or similar).

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department:

College/School/Department: Columbian College of Arts & Sciences (CCAS)

Family

Family Administration

Sub-Family

Sub-Family Academic Department Administration

Stream

Level

Level Level 1

Full-Time/Part-Time:

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule:

Work Schedule: Mon-Fri, 8:30 AM - 5:30 PM

Will this job require the employee to work on site?

Will this job require the employee to work on site? Yes

Employee Onsite Status

Telework:

Telework: No

Required Background Check:

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

Internal Applicants Only? No

Posting Number:

Posting Number: S013732

Job Open Date:

Job Open Date: 06/02/2025

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Are you currently employed with The George Washington University?
  • No
  • Yes
• * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder,employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
  • Yes, IEP complete
  • No, still in IEP
  • N/a - not a current GW employee
• * What is your salary range expectation?

  (Open Ended Question)

Documents needed to Apply

Required Documents

• Resume
• Cover Letter
Optional Documents

Human Resource
Management & Development



2013 H Street, NW, 3rd Floor
Washington, DC 20006