Senior Academic Affairs Analyst

University of California, Riverside; California (MO); Hybrid; USD 76,000 - 137,000; Full time

Job summary

University of California, Riverside is seeking a Senior Academic Affairs Analyst to provide expert consultation and manage complex academic personnel actions including appointments, recruitments, merits, and compensation. The role covers dossiers, visa-related employment matters, and HSCP activities, ensuring policy compliance and data integrity.

The position requires strong analytical, confidentiality, and communication skills, and operates in a hybrid setting with three on-site days and two

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• Master's degree in related area or equivalent experience/training.
• 4 - 7 years of related experience.
• Previous related work experience in academic personnel at a UC Medical School.
• Knowledge and experience working with UCR academic policies, procedures and business systems.
• Excellent critical and innovative thinking to address complex issues and present nuanced analyses.
• Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.
• Interpersonal skills to establish and maintain effective working relationships with academic administrators, faculty, staff, co-workers and students, and to interact with individuals from the community at large.
• Ability to analyze complex management issues; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
• Advanced writing skills to compose clear, concise and grammatically correct correspondence, minutes and reports.
• Oral communication skills to communicate effectively with persons at all levels of the organization.

Responsibilities

• Independently administers and advises on complex academic appointments, recruitments, merits and promotions, compensation, faculty dossiers, visa-related employment matters, and HSCP activities.
• Interprets and applies University, Academic Personnel Office, School of Medicine, and collective bargaining policies to ensure compliance and resolve complex academic HR issues.
• Partners with faculty, department leadership, and campus stakeholders to facilitate academic personnel actions, coordinate faculty recruitment processes, maintain academic personnel data and reporting, develop procedures and training, and recommend process improvements.

Job description

Position Information

The Senior Academic Affairs Analyst is a member of the School of Medicine's Academic Personnel team and provides comprehensive academic personnel support and consultation to faculty, department leadership, and academic administrators. The position independently manages and advises on complex academic appointments, reviews, recruitments, compensation matters, faculty dossiers, visa-related employment issues, and Health Sciences Compensation Plan (HSCP) activities. The incumbent interprets and applies University, campus, School of Medicine, and collective bargaining policies; counsels faculty and academic leadership; identifies and resolves compliance or procedural issues; and coordinates academic personnel actions from initiation through completion. The position also supports academic recruitment and onboarding, maintains personnel data and reports, develops procedures and training, and contributes to process improvements that advance the School of Medicine's academic mission. The salary range for this position is $75,900.00 - $137,300.00 annually. However, the expected pay scale for this position is up to $106,600.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. This is a hybrid position consisting of three days on-site at the UCR main campus and two days remote.

Requirements

Educational Requirements

Degree

• Bachelor's degree in related area and/or equivalent experience/training.
• Master's degree in related area and/or equivalent experience/training.

Experience Requirements

• 4 - 7 years of related experience.
• Previous related work experience in academic personnel at a UC Medical School.
• Knowledge and experience working with UCR academic policies, procedures and business systems.

Minimum Requirements

• Requires in-depth knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.
• Excellent critical and innovative thinking to address complex issues and present nuanced analyses.
• Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.
• Thorough knowledge of organization and college goals, priorities and values and the legal and human implications of decisions.
• Ability to analyze complex management issues; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
• Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.
• Working knowledge of academic personnel dossier preparation.
• Interpersonal skills to establish and maintain effective working relationships with academic administrators, faculty, staff, co-workers and students, and to interact with individuals from the community at large.
• Ability to work independently and follow through on assignments with minimal direction.
• Ability to maintain a strict level of confidentiality.
• Advanced writing skills to compose clear, concise and grammatically correct correspondence, minutes and reports. Proofreading skills to edit typewritten materials for proper spelling, grammar, punctuation and syntax.
• Oral communication skills to communicate effectively with persons at all levels of the organization and using appropriate vocabulary to obtain and convey information, explain policies and procedures, or to persuade others to accept or adopt a specific opinion or action.
• Skill in organizing and maintaining effective record-keeping systems of various levels of volume and complexity.
• Demonstrated skill in operating a personal computer utilizing word processing, spreadsheet, email, internet software and for data entry purposes. Proven proficiency with Microsoft applications including Word, Excel, Outlook and PowerPoint.

Preferred Qualifications

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to rank No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope

As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways.

Department Custom Scope

Serves as the School of Medicine's senior academic personnel analyst, providing expert consultation and operational leadership for a broad range of academic personnel functions. Independently administers and advises on complex academic appointments, recruitments, merits and promotions, compensation, faculty dossiers, visa-related employment matters, and Health Sciences Compensation Plan (HSCP) activities. Interprets and applies University, Academic Personnel Office, School of Medicine, and collective bargaining policies to ensure compliance and resolve complex academic HR issues. Partners with faculty, department leadership, and campus stakeholders to facilitate academic personnel actions, coordinate faculty recruitment processes, maintain academic personnel data and reporting, develop procedures and training, and recommend process improvements that support the School of Medicine's academic mission.