Academic HR Analyst 2

UCLA Health; Los Angeles (CA); On-site; USD 45,000 - 89,000; Full time

Job summary

UCLA Health in Los Angeles seeks an experienced HR/payroll administrator to manage faculty, postdoctoral, research staff and residents records, benefits, and payroll processing within the University system.

The role includes handling separations, final payments, and reviewing payroll ledgers to ensure accuracy and compliance with union guidelines. Prior UC system experience is preferred.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Knowledge of organization, college and departmental policies and procedures governing academic HR.
• Understanding of variances to stated policies and procedures.
• Knowledge of human resources management systems and other related business software programs and systems.
• Knowledge of unit academic culture and educational goals of discipline(s) served.
• Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.

Responsibilities

• Process new hires for Faculty, Post Doc, Research, Project Scientists and Residents; discuss benefits, retirement, pay dates and vacation policy.
• Process separations including termination paperwork, final vacation balances, and explain when final payments occur.
• Process entries to correct Health Sciences Compensation Plan salary payments; review payroll ledgers for accuracy.
• Review Post Doctoral data to ensure employment info and salary rate comply with union guidelines.
• Assist with processing quarterly Z payments for ~700 faculty and on-call payments for ~80 faculty and Residents.
• Respond to division managers' questions on personnel and payroll.

Skills

HR policies

HR systems

Analytical skills

Organizational knowledge

Education

Bachelor's degree in related area

Tools

HR software systems

Job description

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Work Schedule

Monday – Friday, 8:00am - 5:00pm

Posted Date

06/12/2026

Salary Range: $32.42 - 64.51 Hourly

Employment Type

Duration

Indefinite

Job #

30997

Primary Duties and Responsibilities

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In this role, you will process new hires for Faculty, Post Doc, Research, Project Scientists and Residents discuss benefits, retirement, pay dates, vacation policy. You will also process separations to include processing of termination paper work, collecting final vacation balances for payment and explain to the employee when to expect final payments. Process entries to correct Health Sciences Compensation Plan salary payments review payroll ledgers to ensure entries were processed correctly. Review all Post Doctoral data to ensure all information for employment is correct, period of employment and salary rate is within the union guidelines. Review requests for fund changes and employment updates for other academic employees and Residents. Assist with processing quarterly Z payments for approximately700 faculty members and oncall payments for approximately 80 faculty and Residents. Respond to division managers questions on personnel and payroll questions. Experience processing leaves of absence and experience working within the University of California system are preferred.

Hourly salary range: $ 32.42 - $ 64.51 . The departments target salary range is $ 32.42 - $ 48.47.

Job Qualifications

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Required:

• Bachelor's degree in related area and / or equivalent experience / training
• Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.
• Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies
• Knowledge of human resources management systems and other related business software programs and systems
• Knowledge of unit academic culture and educational goals of discipline(s) served
• Analytical skills to conduct analysis and develop recommendations to Chairs / unit management

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.