Security Programs Specialist

Maryland Court Reporters; Washington (District of Columbia); On-site; USD 76,000 - 93,000; Full time

Job summary

U.S. House of Representatives is seeking a Security Programs Specialist within the Security and Law Enforcement Operations Division in Washington, DC.

The incumbent will support administration of Member security programs, including invoicing, auditing, and budget-related tasks, ensuring accuracy and compliance with fiscal policies. Responsibilities include processing program submissions, coordinating vendor payments, maintaining secure files, and assisting with day-to-day section operations to

Qualifications

• Experience reviewing and reconciling invoices.
• Experience responding to customer/stakeholder inquiries.
• Experience creating and reviewing reports.
• Experience entering and utilizing data.

Responsibilities

• Review and process routine Member security program submissions, ensuring required documentation and adherence to parameters.
• Organize and maintain secure program files and tracking systems for labeling, retention, and handling of sensitive materials.
• Review invoices and escalate discrepancies to the Manager, Security Programs.
• Support SOP refinement with updates to guides and workflow documents.
• Prepare audit-related packets and respond to information requests per checklists.

Skills

Adaptability

Collaboration

Communication

Customer Orientation

Decision Making

Planning and Coordination

Problem Solving

Organizational Awareness

Education

Bachelor’s degree in Accounting/Business/Mathematics or related field

Job description

Security Programs Specialist

Security and Law Enforcement Operations Division

Salary: $84,271

This is a non-supervisory position.

Job Summary:

The incumbent supports the administration of Member security programs, including invoicing, auditing, record-keeping, vendor coordination, and budget-related tasks. The incumbent processes program submissions to ensure accuracy and adherence with established program parameters. The incumbent assists with financial activities associated with Member security programs and ensures adherence to House fiscal policies and security requirements. The job contributes to accurate processing, program integrity, and effective internal controls by maintaining organized records and supporting routine administrative functions. The incumbent also assists the Manager by helping coordinate resources and activities to ensure the timely completion of mission requirements. Responsibilities also include supporting day-to-day section operations, advising on program needs, and providing assistance, coordination, and guidance on sensitive or confidential issues affecting the section. The incumbent must develop and maintain a general knowledge of all aspects of the section, as well as a broad understanding of the Office of the Sergeant at Arms and all applicable legal requirements, House Rules, Committee policies, and Sergeant at Arms policies.

Duties:

Typical duties include, but are not necessarily limited to:

• Reviews and processes routine Member security program submissions, confirming required documentation, ensuring adherence to program parameters, and providing recommendations to the Security Programs Manager.
• Organizes and maintains secure program files and tracking systems to ensure accurate labeling, retention, and controlled handling of sensitive materials.
• Performs initial invoice reviews and elevates any discrepancies to the Manager, Security Programs for further action.
• Supports the refinement of standard operating procedures by providing updates to existing guides and workflow documents.
• Prepares audit-related document packets and fulfills information requests by following established checklists and evidence requirements.
• Composes standard administrative correspondence and completes recurring forms and processing notes using approved templates.
• Collaborates with procurement and finance teams by assembling payment materials and ensuring documentation is complete and consistent before submission.
• Reviews vendor invoices against supporting documentation and reports discrepancies to the Manager or appropriate internal partners for resolution.
• Adheres to confidentiality and need-to-know policies and promptly reports any concerns related to improper handling, unusual activity, or irregular requests.
• Notifies supervisors of recurring processing issues or documentation gaps and offers suggestions to improve accuracy, traceability, and compliance.
• Performs other duties as assigned.

Job Requirements:

• Experience reviewing and reconciling invoices.
• Experience responding to customer/stakeholder inquiries.
• Experience creating and reviewing reports.
• Experience entering and utilizing data.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Business, Mathematics, related field or equivalent experience.

Skill Requirements:

*Skill essential and needed at entry to perform the job

CORE

• *Adaptability - Ability to deal calmly and effectively with high stress situations and work persistently when facing obstacles. Ability to work well in ambiguous situations, adjust quickly to change, and easily consider new approaches.
• *Collaboration - Ability to foster a sense of unity and trust within teams, breaking down silos and promoting teamwork across departments. Ability to encourage and facilitate cooperation, pride, trust, and group identity. Skill in working with others to achieve goals.
• *Communication - Ability to convey ideas and information to different audiences through verbal and written means. Knowledge of different writing techniques for different document types and purposes. Ability to create written documents that are complete, grammatically accurate, and technically sound. Ability to articulate ideas clearly through speech.
• *Customer Orientation - Values and delivers high quality, professional, responsive, and innovative service to internal and external customers. Builds and maintains effective customer relations that result in satisfaction; holds self and others accountable for quality outcomes.
• *Decision Making - Skill in making sound, well-informed, and objective decisions, taking into consideration the potential impact and implications of the decisions. Ability to commit to action even in uncertain situations.
• *Organizational Awareness - Knowledge of the structure, functions, and dynamics present within the U.S. House of Representatives and the Office of the SAA. Knowledge of relevant policies and procedures that govern the organization. Knowledge of how the SAA fits within the broader context of Federal agencies and how it contributes to government functioning.
• *Planning and Coordination - Ability to organize work, set priorities, and determine resource requirements. Ability to determine short- or long-term goals and strategies to achieve them. Ability to coordinate with others to accomplish goals. Skill in monitoring progress in relation to desired outcomes.
• *Problem Solving - Ability to identify problems; skill in determining accuracy and relevance of information. Ability to use sound judgment to generate and evaluate alternatives, develop effective solutions, and make recommendations.

LEADERSHIP

• *Financial Management - Knowledge and application of the basic principles, practices, and methods of financial management. Knowledge of financial processes and procedures relevant to the organization.
• Policy Knowledge and Development - Knowledge of policies and procedures pertaining to the U.S. House of Representatives and the Sergeant at Arms. Ability to develop, implement, and maintain internal policies.
• Project Management - Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and performance.
• Stakeholder Management - Knowledge of the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to the U.S. House of Representatives and the Sergeant at Arms.

SPECIALTY

• Administrative Support - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production for the operation of a division or the Sergeant at Arms.
• *Congressional Awareness and Tact - Knowledge of the internal and external influences that impact the work of the organization. Ability to maintain a nonpartisan approach when addressing work and interacting with others. Knowledge of organizational reality and ability to act accordingly.
• Grounds/Physical Safety and Security - Knowledge of the laws, regulations, and guidelines related to securing House personnel and property. Ability to apply understanding of security policies and procedures to ensure the continuous safety of all House staff and facilities. Ability to provide safety and security information and guidance to staff.
• Information Security - Knowledge of the principles, methods, and tools for protecting information and information systems from unauthorized access, use, disclosure, disruption, modification, or destruction in order to provide confidentiality, integrity, and availability.

Work Schedule:

This is a full-time, permanent position. The anticipated work schedule will be Monday through Friday, from 8:30 a.m. to 5:00 p.m.

PhysicalRequirements and Work Environment:

This job is based in a typical officeenvironment. Actual weight handled varies, but the role involves handling itemsincluding books, documents, and equipment weighing up to 25 lbs. The incumbentshould be capable of meeting physical requirements, which may include sitting,lifting, bending, crouching, walking, and standing.

OtherSignificant Factors:

• Job requires on-call support.
• Job does not typically require travel outside of Capitol campus.
• Job may be required to report to work in all conditions.
• Job may require various shifts, extended hours, or weekends.

Applicants will be considered without regard to race, color, national origin, religion, sex (including marital or parental status), disability, or age.

The SAA is an equal opportunity employer and is committed to building and maintaining an inclusive and diverse work environment.

Employment with the U.S. House of Representatives is at-will.

This position has been determined to be Exempt from the overtime provisions of the Fair Labor Standards Act.

Employment is contingent upon satisfactorily completing a criminal history records check.

A preemployment drug test is required for positions requiring a security clearance.

Hiring for this position is governed by the Veterans Employment Opportunities Act.

Only applicants seeking veterans’ preference consideration should email [e-mail] for further information. Please note the word “Veteran” in the subject line and note the job title in the body of the email.