Section 8 Administrative Coordinator

Pratum Companies; Philadelphia (Philadelphia County); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health & welfare benefits

2 weeks paid vacation

11 paid holidays

Job summary

Pratum Companies seeks an Administrative Assistant for HELP Philadelphia I & II, a Project-Based Section 8 affordable housing community. You will handle clerical tasks, resident support, and data management across multiple scattered-site properties.

You will interact with residents and staff, maintain records per HUD guidelines, and assist the Property Manager with daily activities. Strong communication and discretion are essential for success in this role.

Qualifications

• High school diploma or GED required.
• Experience in administrative or receptionist roles preferred.
• Experience with affordable housing, HUD, or Project-Based Section 8 programs is a plus.
• Proficiency with Word, Excel, Outlook and general office equipment.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Ability to multitask, prioritize, and meet deadlines.

Responsibilities

• Answer phones, respond to emails, greet visitors.
• Maintain resident files and office records.
• Prepare correspondence, notices, and reports.
• Schedule appointments, meetings, and conferences.
• Perform data entry, filing, copying, scanning, and general duties.
• Maintain office supplies and assist with daily operations.
• Assist Property Manager with documentation and deadlines.
• Support occupancy, leasing, and property management activities.

Skills

Customer service

Communication

Organization

Discretion

Time management

Multitasking

Professional demeanor

Problem solving

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Pratum Companies seeks an Administrative Assistant for HELP Philadelphia I & II, a Project-Based Section 8 affordable housing community. You will handle clerical tasks, resident support, and data management across multiple scattered-site properties.

You will interact with residents and staff, maintain records per HUD guidelines, and assist the Property Manager with daily activities. Strong communication and discretion are essential for success in this role.