Secretary V - 008670

University of South Alabama; Mobile (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of South Alabama seeks a Secretary V for the College of Education Office of Grants and Contracts. The role supports the director by managing schedules, drafting correspondence, and coordinating meetings with educators and administrators.

This full-time position requires a high school diploma or equivalent with four years of progressively responsible secretarial experience; a PC is used for communications, reports, and records management on a daily basis.

Qualifications

• High school diploma or equivalent and four years of progressively responsible secretarial experience.
• Equivalent combination of education and experience may be considered.
• Proficient PC-based report writing and correspondence preparation.

Responsibilities

• Performs secretarial, clerical and administrative duties including interpretation of routine rules, regulations, and policies.
• Prepares reports and performs special work assignments.
• Maintains calendars and records, and drafts letters and memos.
• Keeps minutes for council and committee meetings and distributes them.
• Coordinates conferences including space, time, and travel arrangements.
• May supervise and train secretarial staff; handles confidential materials.

Skills

Secretarial experience

Interpretation of rules/policies

Organizational skills

Communication skills

Education

High school diploma or equivalent

Equivalent combination of education and experience

Tools

MS Office

Job description

Posting Details

Position Number: 008670

Position Title: Secretary V - 008670

Division: Academic Affairs

Department: 440530 - Educ Office of Contracts & Grants

Minimum Qualifications: High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Job Description Summary: The University of South Alabama’s College of Education Office of Grants and Contracts is seeking to hire a Secretary V.

Essential Functions

• Performs a variety of secretarial, clerical and administrative duties including the interpretation of routine rules, regulations, and policies to university officials and the public.
• Prepares special reports and performance of special work assignments.
• Participates in varying degrees in organizational and program matters.
• Performs work with a considerable amount of independence.
• Serves as personal assistant to the Director, SARIC.
• Prepares memos, reports and other correspondence using a PC.
• Makes arrangements for conferences including space, time, and place.
• Serves as recording secretary at council and committee meetings or conferences taking official minutes; prepares minutes for distribution.
• Researches and develops materials for use in the supervisor’s speaking engagements.
• Receives incoming mail and responds accordingly.
• Drafts and signs letters of acknowledgement, commendation, and notification for the supervisor.
• Researches and prepares highly technical, confidential, or complex reports.
• Maintains files alphabetical, numerical and chronological.
• Packages learning materials such as binders, signs, and books for educators.
• May supervise and train secretarial and clerical employees.
• Keeps the supervisor’s calendar and arranges various appointments; maintains itinerary, makes travel arrangements and hotel reservations.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

• Number of Vacancies: 1
• Job Open Date: 09/09/2026
• Open Until Filled: Yes
• Working Days: Monday - Friday
• Working Hours: 8:00 a.m. - 5:00 p.m.
• Job Location: Main Campus
• Full-time or Part-Time: Full Time
• Regular or Temporary: Regular

Supplemental Questions

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

Equal employment opportunity, including veterans and individuals with disabilities.

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