Secretary V

University of South Alabama; Mobile (AL); On-site; USD 38,000 - 59,000; Full time

Job summary

The University of South Alabama’s Psychology department is seeking to hire a Secretary V.

Key responsibilities include preparing documents, managing the department budget, supporting faculty searches and promotions, taking minutes, and handling inquiries from faculty, staff, and students. The role uses Banner Finance and the Student Records Systems, with duties spanning travel, meetings, advising, and confidentiality.

Qualifications

• High school diploma or equivalent and four years of progressively responsible secretarial experience.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Prepares correspondence, course materials, reports, spreadsheets and other documents using a PC.
• Maintains departmental budget and financial records.
• Maintains files and prepares reports on faculty searches and ensures proper procedures are followed.
• Assists in preparing faculty promotion/tenure packets and leave requests.
• Takes minutes at meetings and prepares for final distribution.
• Answers questions regarding university and departmental rules, regulations, policies and procedures from faculty, staff, and students.
• Interacts by telephone, letter, email or in-person with faculty, staff and students in a professional manner.
• Utilizes the Banner Finance and Student Records Systems to access departmental and student information.
• Prepares and reviews requisitions, purchase orders, personnel forms and other forms as needed.
• Makes travel arrangements and prepares travel reimbursement forms.
• Assists in the student advising process to include providing student files to faculty and removing advising hold in Banner when advising is completed.
• Makes arrangements for meetings to include scheduling space, time and place.
• Greets and routes visitors.
• Opens and distributes mail for the department.
• Supervises student assistants to include assigning duties, checking work, and approving timesheets.
• Ensures confidentiality of all records.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Skills

Secretarial experience

Education

High school diploma or equivalent

Tools

Banner Finance

Student Records Systems

Job description

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s Psychology department is seeking to hire a Secretary V.

Essential Functions

These are the job duties required of the position.

• Prepares correspondence, course materials, reports, spreadsheets and other documents using a PC.
• Maintains departmental budget and financial records.
• Maintains files and prepares reports on faculty searches and ensures proper procedures are followed.
• Assists in preparing faculty promotion/tenure packets and leave requests.
• Takes minutes at meetings and prepares for final distribution.
• Answers questions regarding university and departmental rules, regulations, policies and procedures from faculty, staff, and students.
• Interacts by telephone, letter, email or in-person with faculty, staff and students in a professional manner.
• Utilizes the Banner Finance and Student Records Systems to access departmental and student information.
• Prepares and reviews requisitions, purchase orders, personnel forms and other forms as needed.
• Makes travel arrangements and prepares travel reimbursement forms.
• Assists in the student advising process to include providing student files to faculty and removing advising hold in Banner when advising is completed.
• Makes arrangements for meetings to include scheduling space, time and place.
• Greets and routes visitors.
• Opens and distributes mail for the department.
• Supervises student assistants to include assigning duties, checking work, and approving timesheets.
• Ensures confidentiality of all records.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies

1

Job Open Date

08/26/2026

Open Until Filled

Yes

Working Days Monday - Friday

Working Hours 7:30 a.m. - 4:30 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular

Supplemental Questions

• * Are you at least 18 years of age?
  • Yes
  • No
• * Do you have a legal right to work in the United States?
  • Yes
  • No
• * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Less than High School
  • High School Diploma or equivalent
  • Associates Degree
  • Bachelors Degree (or will obtain within 6 months)
  • Masters Degree (or will obtain within 6 months)
  • Terminal Degree (or will obtain within 6 months)
• * How many years of related experience do you have?
  • Less than 1 year
  • Between 1 - 3 years
  • Between 3 - 5 years
  • Between 5 - 7 years
  • More than 7 years
• * How did you hear about this position?
  • USA website
  • LinkedIn
  • Zip Recruiter
  • Indeed
  • HigherEd Jobs
  • Alabama Career Center / Alabama Works
  • Facebook
  • Word of mouth
  • Other

Required Documents

• Resume
• Cover Letter

Optional Documents

• Resume
• Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf . You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.