Secretary V - 003230

University of South Alabama; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of South Alabama's English department invites applications for a Secretary V to provide high-level administrative support on the Main Campus in Mobile, AL. The role involves coordinating schedules, managing records, and assisting faculty with a range of clerical tasks in a busy academic setting.

Ideal candidates will have a high school diploma or equivalent with four years of progressively responsible secretarial experience, or an equivalent mix of education and experience, and a

Qualifications

• Minimum Qualifications: High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.

Responsibilities

• Prepares correspondence, reports, forms and other documents using a PC.
• Assists department Chair and faculty by preparing and entering class schedules in Banner and handles room assignments for classes.
• Utilizes Banner Finance and Student Record System to access departmental and student information.
• Assists with faculty candidate searches including placing ads, processing paperwork, maintaining files, sending correspondence, and preparing the affirmative Action Report.
• Assists with preparation of Faculty Activity Reports & Annual Reports for the department.
• Hires and supervises students, assigns duties and checks work.
• Processes paperwork to hire graduate assistants, teaching assistants and interns.
• Handles leave reports and GA timesheets.
• Compiles portfolios for part-time and full-time faculty upon request.
• Assists students with registration problems and supports exams administration.

Job description

Posting Details

Position Number: 003230

Position Title: Secretary V - 003230

Division: Academic Affairs

Department: 420800 - English

Minimum Qualifications: High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.

Job Description Summary: The University of South Alabama’s English department is seeking to hire a Secretary V.

Essential Functions

• Prepares correspondence, reports, various forms and other documents using a PC.
• Assists department Chair and faculty by preparing and entering class schedules in Banner and handles all room assignments for classes.
• Utilizes Banner Finance and Student Record System to access departmental and student information.
• Assists with faculty candidate searches to include placing ads, processing paperwork, maintaining files, sending correspondence, and preparing the affirmative Action Report.
• Assists with preparation of Faculty Activity Reports & Annual Reports for the department.
• Hires and supervises students to include assigning duties and checking work.
• Processes necessary paperwork to hire graduate assistants, teaching assistants and interns.
• Handles leave reports and GA timesheets.
• Compiles portfolios for part-time and full-time faculty members upon request.
• Assists students with registration problems.
• Assists faculty to include giving make-up exams to students and proctoring exams.
• Provides departmental information to faculty, staff and students.
• Maintains departmental files and personnel records for faculty.
• Greets and routes visitors.
• Answers phone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies: 1

Job Open Date: 09/23/2026

Open Until Filled: Yes

Working Days: Monday - Friday

Working Hours: 8:00 a.m. - 5:00 p.m.

Job Location: Main Campus

Full-time or Part-Time: Full Time

Regular or Temporary: Regular

Equal Employment Opportunity

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report

The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.