Student Accounting Data Specialist Supervisor

University of South Alabama; Mobile (AL); On-site; USD 55,000 - 70,000; Full time

Job summary

The University of South Alabama’s Student Accounting department is seeking to hire a Student Accounting Data Specialist Supervisor. The successful candidate will oversee daily operations in a busy campus office, supervise clerical staff, and ensure accurate processing of tuition payments and postings in Banner and Touchnet.

Responsibilities include balancing cash receipts, preparing journal vouchers, responding to student inquiries, and maintaining compliance with FERPA.

Qualifications

• High school diploma or equivalent plus five years of bookkeeping or clerical accounting experience, two years in an academic student accounting office.

Responsibilities

• Open and close vault daily.
• Review, verify and file daily output from computer files using control totals and other techniques.
• Serve as office contact for departmental questions relating to cash receipting transactions posted to the general ledger.
• Process student and departmental financial transactions through Banner and Touchnet systems.
• Assist and service students regarding payment and refunding issues using Banner.
• Provide official documentation for 1098T statements, student account statements and statements for reimbursements and 401K withdrawals.
• Assist parents and authorized users at the Student Accounting teller window in accordance with FERPA.
• Receive, process and balance tuition payments and deposits in Touchnet.
• Process petty cash transactions and reconcile Petty Cash Fund.
• Balance cashier deposits and verify incoming cash daily; check night depository box.

Skills

Bookkeeping

Clerical accounting

Education

High school diploma or equivalent

Tools

Banner Student Information System

Touchnet

Job description

Division

Division Finance and Administration

Department

Department 172600 - Student Accounting

Minimum Qualifications

High school diploma or equivalent and five years of bookkeeping or clerical accounting experience, two years of which were in an academic student accounting office. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Supervisory experience is highly preferred.

Job Description Summary

The University of South Alabama’s Student Accounting department is seeking to hire a Student Accounting Data Specialist Supervisor. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

• Responsible for opening and closing vault on a daily basis.
• Reviews, verifies and files daily output from computer files using control totals and other techniques.
• Serves as the office contact for departmental questions relating to cash receipting transactions posted to their general ledger account.
• Evaluates, coordinates and processes student and departmental financial transactions through the Banner Student Information System and Touchnet cashiering system.
• Assists, directs and services students concerning payment and refunding issues using the Banner Student Information System.
• Provides official documentation for students requesting replacement 1098T statements, student account statements and specific formatted statements for employee reimbursements and 401K withdrawals.
• Assists parents and authorized users at the Student Accounting teller window in accordance with the Family Educational Rights and Privacy Act.
• Receives, processes, and accurately balances, tuition payments and departmental deposits in the Touchnet cashiering system.
• Reviews and processes petty cash transactions in the Touchnet cashiering system, including reconciling the Student Accounting Petty Cash Fund.
• Assists cashiers with balancing problems and other duties.
• Verified daily multiple cashier deposits, including closing cashiering system, before sending to the bank; verifies incoming cash from the bank.
• Checks night depository box daily for various payments.
• Processes journal vouchers.
• Receives unresolved Teller telephone calls from students, parents and authorized user.
• Responds to these questions and inquiries or directs individuals to the appropriate Student Services Office.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 09/09/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days

Working Days Monday - Friday

Working Hours

Working Hours 8:00 a.m. - 5:00 p.m.

Job Location

Job Location Main Campus

Full-time or Part-Time

Full-time or Part-Time Full Time

Regular or Temporary

Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at least 18 years of age?
  • Yes
  • No
• * Do you have a legal right to work in the United States?
  • Yes
  • No
• * The University of South Alabama typically does not sponsor individualsfor staff positions. Will you now or in the future require sponsorship for employment visa status?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Less than High School
  • High School Diploma or equivalent
  • Associates Degree
  • Bachelors Degree (or will obtain within 6 months)
  • Masters Degree (or will obtain within 6 months)
  • Terminal Degree (or will obtain within 6 months)
• * How many years of related experience do you have?
  • Less than 1 year
  • Between 1 - 3 years
  • Between 3 - 5 years
  • Between 5 - 7 years
  • More than 7 years
• * How did you hear about this position?
  • USA website
  • LinkedIn
  • Zip Recruiter
  • Indeed
  • HigherEd Jobs
  • Alabama Career Center / Alabama Works
  • Facebook
  • Word of mouth
  • Other

Required Documents

• Resume
• Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report

The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.