Secretary V

U.S. Department of Veterans Affairs; Virginia; On-site; USD 45,000 - 54,000; Full time

Job summary

Department of Corrections in Oklahoma is seeking a Secretary V to perform confidential secretarial duties for an agency official. Responsibilities include processing mail, composing official documents, managing calendars, arranging travel, and transcribing dictation with high accuracy.

The role requires six years of clerical office work experience, including three years as an office manager or executive secretary, and strong business communications skills.

Qualifications

• Six years of clerical office work experience including three years as an office manager, executive assistant or confidential secretary.
• Ability to transcribe dictation and maintain confidentiality is required.
• Strong knowledge of business communications, spelling, punctuation and business English.

Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature.
• Screens calls; provides information or refers callers to appropriate staff.
• Receives visitors and handles inquiries; maintains calendar and travels arrangements for supervisor.
• Independently researches, assembles and summarizes material for consideration and action; transcribes confidential material with high accuracy.
• Attends meetings, drafts materials and summarizes proceedings; supports budget and staff discussions.
• Supervises administrative or clerical staff as needed.

Skills

Typing 50 wpm

Procedures of business communications

Spelling and grammar

Office methods

Computer operations

Business arithmetic

Public relations

Supervisory principles

Education

Six years clerical office work experience including three years as office manager/executive assistant/confidential secretary

Job description

Job Posting Title

Secretary V

Agency

131 DEPARTMENT OF CORRECTIONS

Supervisory Organization

DOC NOCC

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date

Continuous if Blank

Full/Part-Time

Full time

Job Type

Regular

Compensation

$49,464.69

- This salary is non-negotiable.

Job Description

Location

Northeastern Oklahoma Community Correctional Center.

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Typical Functions

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence.
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
• Receives visitors; answers inquiries personally or refers to appropriate official.
• Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

Level Descriptor

At this level employees perform confidential secretarial work for an assistant or associate director of an agency; and may direct the work of other technical/clerical employees.

Education and Experience

Education and Experience requirements at this level consist of six years of clerical office work, including three years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including three years as an office manager, executive assistant or as a confidential secretary experience.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; of public relations; and of supervisory principles and practices. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.

Work Arrangement

This is an on-site position and is not eligible for remote work.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Internal Application Process

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.