Secretary V

131 DEPARTMENT OF CORRECTIONS; Oklahoma City (OK); On-site; USD 45,000 - 54,000; Full time

Job summary

Secretary V position with 131 DEPARTMENT OF CORRECTIONS located at Clara Waters Community Corrections C is a full-time, on-site role. You will perform confidential secretarial duties for an agency official, manage mail, draft official correspondence for signature, screen calls, greet visitors and arrange meetings and travel.

The role requires six years of clerical office work with at least three years in senior support roles and the ability to transcribe dictation accurately.

Qualifications

• Knowledge of business communications procedures and techniques.
• Proficiency in spelling, punctuation, and business English.
• Familiarity with office methods, computer operations and business arithmetic.
• Ability to handle confidential work with tact and discretion; supervise staff.

Responsibilities

• Opens, scans or distributes mail and handles routine correspondence.
• Composes official letters for supervisor's signature and drafts travel claims.
• Screens calls, directs inquiries and answers visitors.
• Maintains supervisor's calendar and travel arrangements.
• Transcribes dictation and summarizes material for boards or commissions.
• Participates in legislative hearings and budget discussions; drafts proposals.
• Supervises administrative or clerical staff.

Skills

Typing 50 wpm

Confidential work handling

Office communications

Calendar management

Travel arrangements

Education

Six years clerical office work (incl. 3 years as office manager/exec assistant/confidential secretary)

Job description

Job Posting Title

Secretary V Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC Enid CCC

Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Appointment & Hours

Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular

Compensation

Salary: $49,464.69-this salary is non-negotiable.

Job Description

Location: Clara Waters Community Corrections C

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Typical Functions

• Opens, scans or reads and distributes mail;


• Composes official correspondence for supervisor's signature, disposes of routine correspondence;


• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries;


• Receives visitors; answers inquiries personally or refers to appropriate official;


• Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account;


• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences;


• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy;


• Supervises administrative or clerical assistants.

Level Descriptor

At this level employees perform confidential secretarial work for an assistant or associate director of an agency; and may direct the work of other technical/clerical employees.

Education and Experience

Education and Experience requirements at this level consist of six years of clerical office work, including three years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including three years as an office manager, executive assistant or as a confidential secretary experience.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; of public relations; and of supervisory principles and practices. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.

Location & Remote Work

This is an on-site position and is not eligible for remote work.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Additional Contact Information

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact

Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here.

Industries & Headquarters

Industries: Government Administration

Worker Size: 10,001+ Employees

Headquarters: Oklahoma City, Oklahoma

Veterans Placement

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.