Secretary - Treasurer

Shelbyville Central Schools; United States; On-site; USD 28,000 - 41,000; Full time

Job summary

Shelbyville Central Schools is seeking a Secretary -- Treasurer to support the principal, manage office operations, and handle cash, payroll, and record-keeping tasks.

You will serve as confidential secretary, liaise with parents and staff, manage vendor payments, and assist with audits and reporting. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or GED required; plus 3–5 years in general office work.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Types correspondence, memos, purchase orders and forms.
• Responds to routine questions and routes calls to appropriate person.
• Resolves bus scheduling issues as they arise.
• Receives visitors and answers questions from parents and students.
• Serves as confidential secretary to the principal and assistant principal.
• Acts as liaison between school and community, parents, staff and students.
• Maintains calendar of events for teachers, students and staff.
• Processes payroll data and attendance for school employees.
• Prepares and maintains reports for purchasing and state accounts.
• Balances bank statements and fund reports monthly.

Skills

Office administration

Communication

Education

High school diploma or GED

3-5 years general office experience

Tools

Gateway

Office equipment

Job description

Secretary -- Treasurer

SUMMARY

Serve as secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping and building permits.

ESSENTIAL RESPONSIBILITIES:

• Types correspondence, letters and memos, purchase orders, forms, etc.
• Responds to routine questions, sets appointments or routes calls to appropriate person
• Resolves bus scheduling problems and other issues as they arise
• Receives visitors, new parents, and students; answering questions; resolves student problems
• Serves as confidential secretary to the principal and assistant principal
• Acts a liaison between school and community, principal, parents, staff and students
• Operates and maintains office equipment, requests service when needed
• Attends open house, registration and Parent Fair
• Maintains calendar of events for teachers, students and staff
• Assists with school picture day, parent/teacher conferences, and awards programs
• Maintains vendor file including W-9's, vendor numbers and responds to vendor inquiry regarding payment.
• Reviews, processes and pays all authorized invoices. Ensures timely entry of data to automated system
• Assist with bi-annual audit
• Prepares, verifies and distributes checks; files copies
• Balances bank statements monthly
• Balances fund report to bank statement monthly
• Receives and records payments for book rental fees on school's computer system throughout the year
• Sends out invoices for unpaid book rental fees in a timely fashion
• Responds to expenditure questions from principal and members of the district business office
• Escorts and records substitute teachers
• Orders, processes, and maintains accurate inventory of office supplies and equipment
• Maintains and prints report cards and quarterly honor roll
• Processes payroll data and attendance for all school employees and maintain accurate, up-to-date files
• Prepares, distributes, files records/reports related to purchasing
• Prepares and maintains reports for State Board of Accounts
• Prepares elementary school ECA budget
• Prepares and enters on Gateway annually ECA Risk Report
• Prepares monthly cash flow reports
• Maintains Public Official Surety Bond of $100K, cost of bond paid by Corporation
• Maintains satisfactory attendance
• Complies with Corporation Bylaws, Policies and Employee Handbook
• Models Corporation Mission Statement and Fundamental Objectives

EDUCATION

High school diploma or general education degree (GED); plus three to five years in general office work and/or training; or equivalent combination of education and experience.