Secretary to the Counselor and Student Services

High School; Marble Hill (MO); Presencial; USD 35.000 - 45.000; Jornada completa

Descripción de la vacante

Woodland R-IV School District High School in Marble Hill, MO seeks a dedicated secretary to the counselor and student services. The role supports the school counselor and principal, manages confidential records, schedules, and communications, and assists with enrollment, transcripts, and scholarships.

Ideal candidates have strong computer skills (Word/Excel), excellent proofreading, and the ability to multi-task in a busy school office. Open position is full-time with core office duties.

Formación

• Expertise in computer skills (Word, Excel) and proficiency with office technology; typing, note-taking and correspondence.
• Excellent grammar and proofreading skills.
• Strong organizational skills and ability to multi-task.
• Content Substitute Certification is required.

Responsabilidades

• Assist the school counselor and maintain confidentiality of office matters.
• Track meeting schedules, reports, and deadlines for the counselor.
• Enroll new students and organize cumulative files and paperwork.
• Process transcripts, educational verifications, and related records; send records for withdrawals.
• Support with attendance calls, communications, and credit recovery tasks.
• Assist with scheduling, career center enrollment, ICAPs, ACT administration, and graduation duties.

Conocimientos

Typing

Note-taking

Proofreading

Organizational skills

Multi-tasking

Educación

Content Substitute Certification

Herramientas

Microsoft Word

Microsoft Excel

Descripción del empleo

Secretary to the Counselor and Student Services

Starting Date: Immediately

Job Description

Secretary to the Counselor and Student Services

Reports to: High School Counselor and/or Principal

Qualifications

• Expertise in computer skills (Word, Excel) and proficiency with technology typically found in an office environment including, but not limited to, typing, note-taking, and correspondence
• Excellent grammar and proofreading skills
• Organizational skills
• Ability to multi-task
• Content Substitute Certification

Other Requirements

• Clearance on background check that is satisfactory to the Administration
• Possess positive character traits that are student-centered
• Possess ability to interact and communicate effectively with others

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Essential Functions

• Assisting the school counselor to whom he/she is directly answerable, in the completion of all routine tasks
• Keeping the counselor aware of meeting schedules and reports due
• Keeping all office business confidential
• Organizing office appearance, office work and records
• Completing all reports (monthly or annually) for which he/she is responsible
• Assuming the responsibility for the completion of special projects
• Enroll new students, make sure all paperwork is requested, received and organized in cumulative file
• Process transcript requests and educational verifications, military verifications, and social security documents
• Send records for withdrawn students
• High school attendance calls, letters, calculations of credit recovery
• Complete mass mailing, printing labels as needed
• Help the school counselor process scholarships
• Assist with Red Ribbon Week, Arrive Alive, SAFE Dates, SADD Club, Next to Rise
• Order supplies as needed
• Keep college files up to date-as needed
• Assist with student scheduling
• Assist with Career Center enrollment
• Assist with Dual Credit organization, paperwork, textbook rental
• Assist with Senior Night
• Assist with At-Risk Binder
• Assist with Individualized Career and Academic Plans (ICAPs)
• Assist with ACT administration
• Assist with Graduation
• Senior Mailbox maintenance
• Distribute the BFF bags each Friday
• Provide lunch breaks for building office administrative assistants
• Cover Cardinal Academy each afternoon

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands

While performing the duties of this position, an employee is regularly required to sit, talk, and listen. The employee is frequently required to walk and use fingers and controls. The employee is occasionally required to stand, reach and bend and lift and carry up to twenty-five pounds. Close vision ability to look at a computer screen for long periods of time is required.

Attendance

Consistent and regular attendance is an essential function of this position.

Conditions and Environment

The work environment is consistent with a typical office environment.

Evaluation of Performance and Employment

The evaluation of performance and consideration for employment will be under the jurisdiction of the high school principal in consultation with the school counselor.

Type of Position

At-Will, Non-exempt

Full-Time

The Woodland RIV School District does not discriminate on the basis of race, color, religion, age, sex, national origin, ethnicity, disability, sex orientation, or perceived sex orientation.

Job Requirements

• Citizenship, residency or work visa required

Woodland R-IV School District High School - Marble Hill, Missouri Open in Google Maps