Secretary to the Counseling Department

Grandview Middle School; Grandview (MO); On-site; USD 26,000 - 34,000; Full time

Job summary

Grandview Middle School in Grandview, Missouri is seeking a Secretary to the Counseling Department to support counselors and ensure smooth operation of the department. The role coordinates scheduling, maintains confidential student records, handles clerical tasks, and assists with registration and pre-enrollment data, under the principal's guidance.

This is a full-time, 7.5-hour daily position across 196 days annually. Starting date is immediate; salary ranges from $18.81 to $24.80 per hour.

Qualifications

• High school diploma or equivalent.
• Excellent oral and written communication skills.
• Excellent computer skills.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Responsibilities

• Enrolls and/or schedules new students and coordinates schedule changes.
• Schedule appointments for counselors.
• May coordinate special counseling programs and/or assist counselors with various testing programs.
• Maintain student records and protects the confidentiality of these records.
• Maintain a regular filing system, as well as a set of locked confidential files.
• Perform a variety of clerical duties including place and receive telephone calls, greeting visitors, order and maintain supplies, operate computers, calculators, copiers, and facsimile machines and process incoming correspondence as instructed.
• Perform and bookkeeping task associated with the specific position.
• Assists the counselor with registration and orientation of new students.
• Assists the counselor with coordinating and processing pre-enrollment data.
• Prepares and maintains a list of school or community activities in which students are eligible for participation.
• Obtains and disseminates occupational and college information to students.
• Other duties and responsibilities as assigned by building administrators.

Skills

Communication skills

Computer skills

High school diploma

Education

High school diploma or equivalent

Job description

Secretary to the Counseling Department

Grandview Middle School - Grandview, Missouri Open in Google Maps

This job is also posted in Grandview

Starting Date: Immediately

Job Description

QUALIFICATIONS:

• High school diploma or equivalent
• Excellent oral and written communication skills
• Excellent computer skills
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

REPORTS TO: Principal

JOB GOAL: To complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the guidance counselors.

PERFORMANCE RESPONSIBILITIES:

• Enrolls and/or schedules new students and coordinates schedule changes.
• Schedule appointments for counselors.
• May coordinate special counseling programs and/or assist counselors with various testing programs.
• Maintain student records and protects the confidentiality of these records.
• Maintain a regular filing system, as well as a set of locked confidential files.
• Perform a variety of clerical duties including place and receive telephone calls, greeting visitors, order and maintain supplies, operate computers, calculators, copiers, and facsimile machines and process incoming correspondence as instructed.
• Perform and bookkeeping task associated with the specific position.
• Assists the counselor with registration and orientation of new students.
• Assists the counselor with coordinating and processing pre-enrollment data.
• Prepares and maintains a list of school or community activities in which students are eligible for participation.
• Obtains and disseminates occupational and college information to students.
• Other duties and responsibilities as assigned by building administrators.

TERMS OF EMPLOYMENT:5 days a week, 7.5 hours per day - 196 days per year

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of classified personnel.

FLSA: Non-Exempt

CLEARANCES: Criminal Justice Fingerprint/Background Clearance

Position Type: Full-Time

Salary: $18.81 to $24.80 Per Hour