C Secretary - High School Guidance

TrulyHired; Cincinnati (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

TrulyHired is seeking a school secretary to support high school counselors, the principal, and staff in Cincinnati. You will manage confidential correspondence, schedule appointments, and handle college information and applications for students.

The role requires attention to detail, ability to maintain student records, and proficiency with district software and standard office tools. Strong communication with students, parents, and staff is essential.

Qualifications

• High school diploma or GED required with 1–3 months related experience or training.
• Experience with district software and applications (DASL, NAVIANCE, PickATime, Google apps, OnBase, MS Word/Excel) preferred.
• Ability to read, write, and comprehend simple instruction and memos; strong communication skills.

Responsibilities

• Handle all incoming/outgoing correspondence for counselors, including confidential material.
• Schedule appointments and manage messages for counselors and staff.
• Process college information, applications, tests, financial aid, and events for students.
• Maintain and process student records and reports; coordinate college applications/transcripts.
• Assist with end-of-year events and coordinate college/career fairs.
• Maintain office equipment and stay updated on district technology.

Skills

Organization

Communication

Confidentiality

Interpersonal skills

Education

High school diploma or GED

Tools

DASL

NAVIANCE

PickATime

Google Docs/Sheets/Slides/Forms

OnBase

MS Word

MS Excel

Job description

GENERAL DESCRIPTION

Maintains records and phones and completes secretarial, clerical and computer operations for the high school counselors, school principal and staff by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Handles all incoming and outgoing correspondence for the counselors including all confidential material.
• Makes and receives telephone calls, takes messages for the counselors, schedules appointments and handles problem situations when necessary.
• Posts, maintains and processes college information and applications for college tests, financial aid and special events for students.
• Performs multiple duties including collecting money for tests, computer data entry, typing letters, recommendations, etc.
• Receives, sorts and distributes US and interoffice mail.
• Coordinates and processes college applications and transcripts for students.
• Processes and maintains student records.
• Conducts follow-up student surveys.
• Assists with end-of-year programs such as Senior Awards, Underclass Awards, Honors Night, Achievement Banquet, Scholastic awards, commencement, etc.
• Processes report cards and progress reports.
• Maintains quarterly honor roll.
• Assists in coordinating college/career fairs.
• Assumes nursing responsibilities in the absence of the school nurse.
• Assumes additional summer responsibilities in the absence of other secretaries.
• Performs other secretarial duties assigned by the counselors or principal.
• Maintains office equipment such as copy machines, fax machines and printers.
• Maintains up to date knowledge of technology utilized by the district.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) and one to three months related experience and/or training. Experience using district selected software and applications is required. Specifically: DASL, NAVIANCE, Pickatime, Google (Docs, Email, Sheets, Slides, Forms, etc.), OnBase, MS Word and Excel

LANGUAGE SKILLS

Ability to read, write and comprehend simple instructions, short correspondence and memos. Ability to effectively present information in one-on-one and small group situations to staff, students and administrators. Ability to communicate effectively with students, parents, colleagues and administration. Ability to respond to common inquiries or complaints from students, parents, agencies, teachers or members of the school community.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out written or oral instructions. Ability to solve practical problems and deal with a variety of variables in situations that may arise.

OTHER SKILLS AND ABILITIES

Ability to maintain composure under stressful conditions. Ability to develop effective working relationships with students, staff and the school community. Ability to perform duties with awareness of all district requirements and Board of Education policies. Ability to maintain confidentiality. Ability to speak clearly and concisely in written or oral communication. Ability to use computers where applicable.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk and hear, reach with hands and arms, use hands to finger, handle or feel objects, equipment or controls. The employee frequently is required to climb or balance and stoop, kneel, crouch, crawl and lift. Specific vision abilities required by this job include close vision and peripheral vision. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee will regularly work indoors and occasionally work outdoors.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Winton Woods City Schools does not discriminate nor tolerate harassment in its employment opportunities, educational programs or activities for any reason including on the basis of race, color, religion, national origin, sex, disability, military status, ancestry, sexual orientation, age or genetic information.