Secretary to Maintenance and Transportation

Alleghany County Public Schools; Covington (VA); On-site; USD 34,000 - 51,000; Full time

Job summary

Alleghany County Public Schools in Covington, Virginia, seeks a Secretary to Maintenance and Transportation to support the office operations.

The role handles calls, visitors, mail, purchasing, and data reporting for the Director of Maintenance and Transportation. The ideal candidate will be organized, proficient with computers, and capable of professional interaction with staff and the public.

Qualifications

• Formal education and/or experience required to fulfill responsibilities of the position.
• Proficient skills in typing, word processing, file maintenance and computer skills.
• Excellent organization, communication and interpersonal skills.
• Two years of secretarial experience preferable.

Responsibilities

• Receive incoming calls; take accurate messages and route to appropriate staff.
• Receive and assist outside visitors, bus drivers and other employees.
• Sort and route all incoming and outgoing mail.
• Prepare purchase orders, receive goods or collect proof of receipt from person(s) actually receiving goods, and key invoices for payment.
• Exhibit reliability by completing work as assigned and meeting projected time lines.
• Order all parts and supplies for busses and school vehicles.
• To prepare reports and other documents for the Director.
• Receives and checks monthly bus reports, compiles data, and assists in the preparation of the annual transportation report.
• Assists with the preparation of requests for bids.
• Remain current in skills necessary for assignments, including technology.
• Deal with problems and emergency situations in a reasonable and appropriate manner.
• Create a pleasant and professional atmosphere.
• Demonstrate sound decision making and judgment.
• Perform other duties as assigned by the Director.

Skills

Typing

Word processing

File maintenance

Computer skills

Organization

Communication

Interpersonal skills

Secretarial experience

Education

Formal education/experience

Tools

General computer skills

Job description

Secretary to Maintenance and Transportation

Alleghany County Public Schools Maintenance/Bus Garage - Covington, Virginia

This job is also posted in Alleghany Highlands Public Schools

Job Details

Job ID: 5907492

Application Deadline: Posted until filled

Posted: Aug 28, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

TITLE: SECRETARY TO MAINTENANCE AND TRANSPORTATION

PRIMARY FUNCTION:

To assist in an efficient and professional manner the maintenance and transportation office operations.

QUALIFICATIONS:

• Formal education and/or experience required to fulfill responsibilities of the position.
• Proficient skills in typing, word processing, file maintenance and computer skills.
• Excellent organization, communication and interpersonal skills.
• Two years of secretarial experience preferable.

REPORTS TO: Director of Maintenance and Transportation

PERFORMANCE RESPONSIBILITIES:

1. Receive incoming calls; take accurate messages and route to appropriate staff.
2. Receive and assist outside visitors, bus drivers and other employees.
3. Sort and route all incoming and outgoing mail.
4. Prepare purchase orders, receive goods or collect proof of receipt from person(s) actually receiving goods, and key invoices for payment.
5. Exhibit reliability by completing work as assigned and meeting projected time lines.
6. Order all parts and supplies for busses and school vehicles.
7. To prepare reports and other documents for the Director.
8. Receives and checks monthly bus reports, compiles data, and assists in the preparation of the annual transportation report.
9. Assists with the preparation of requests for bids.
10. Remain current in skills necessary for assignments, including technology.
11. Deal with problems and emergency situations in a reasonable and appropriate manner.
12. Create a pleasant and professional atmosphere.
13. Demonstrate sound decision making and judgment.
14. Perform other duties as assigned by the Director.

EQUIPMENT USED:

Uses computer, printer, copier, scanner, calculator, fax machine, and other equipment as needed.

TERMS OF EMPLOYMENT:

Twelve-month contract, non-exempted FLSA status. Salary to be established

annually by the School Board.

Position Type: Full-Time

Salary: $33,642 to $50,960 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Fred Vaughan
• 100 Central Circle
• Low Moor, Virginia 24457
• Phone: [phone]
• Email: [e-mail]