SECRETARY (OFFICE AUTOMATION)

Department of the Air Force Headquarters (DAF); Robins Air Force Base (GA); On-site; USD 50,000 - 66,000; Full time

Job summary

Department of the Air Force Headquarters at Robins AFB, GA is seeking a Secretary (Office Automation), GS-0318-07, to serve as the primary office assistant supporting a HQ organization.

The role involves handling varied clerical tasks, preparing documents, managing calendars, and using office automation software to produce material with complex formatting.

Qualifications

• Specialized experience: at least 1 year at GS-06 or equivalent.
• Experience preparing and editing nontechnical written material.
• Ability to manage calendars and meetings.

Responsibilities

• Prepare a wide variety of recurring and nonrecurring correspondence and reports.
• Review and process incoming and outgoing correspondence and directives.
• Receive calls, greet visitors, and route inquiries efficiently.
• Maintain supervisor's calendar and coordinate meetings and travel.
• Perform other clerical and administrative tasks as needed.
• Use office automation software to produce complex documents and databases.

Skills

Typing speed 40 WPM

Tools

Office automation software

Job description

Overview

The primary purpose of this position, Secretary (Office Automation), GS-0318-07, is to serve as the principal office assistant performing various administrative and clerical duties in support of an organization normally found in a major command headquarters.

Location: Robins AFB, GA

Salary: $50,460 – $65,599 per year

Pay scale & grade: GS 7

Promotion potential: 7

Work schedule: Full-time

Travel required: Occasional travel – May be required to travel by military or commercial aircraft in the performance of temporary duty assignments

Appointment type: Permanent

Supervisory status: No

Federal service type: This job is in the Competitive Service

Represented by a union: Yes

Drug test: No

Security clearance: Not Required

Financial disclosure required: No

Announcement number: AFMC-13105604-494886-9R-CMC

Control number: 890984800

Open to: Federal employees – Competitive service; Federal employees – Excepted service; Internal to an agency; Career transition (CTAP, ICTAP, RPL); Land and base management; Veterans; Military spouses; National Guard and reserves; Recent graduates; Family of overseas employees; Eligible NAF employees; Other eligible categories as appropriate.

Federal employees – Competitive service

Current federal employees whose agencies follow the U.S. Office of Personnel Management’s hiring rules and pay scales.

Federal employees – Excepted service

Current federal employees whose agencies have their own hiring rules, pay scales and evaluation criteria.

Internal to an agency

Current federal employees of the hiring agency that posted the job announcement.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Land and base management

Current or former employees of a base management agency.

Veterans

Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference.

Military spouses

Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.

National Guard and reserves

Current members, those who want to join or transitioning military members.

Recent graduates

Individuals who have graduated from an accredited educational institute or certificate program within the last 2 years or 6 years for Veterans.

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

Clarification from the agency

Eligible NAF employees are considered under Hiring Path – “Federal employees-Excepted service”.

Duties

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
• Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor’s calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.
• Performs other clerical and administrative work in support of the office/organization.
• Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Conditions of employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• This position may require a security clearance. The selectee would be required to obtain and/or maintain the appropriate security clearance for the position(s).
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• Relocation costs or other incentives may be available and considered by the organization.
• This posn is subject to provisions of the DoD Priority Placement Program
• This position may require drug testing and the candidate may be subject to passing a drug test upon selection.
• Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
• Shift work and emergency overtime may be required
• Employee must maintain current certifications
• Disclosure of Political Appointments
• Direct Deposit: All federal employees are required to have direct deposit.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• This position may require travel.
• Applicants must be a qualified typist (40 WPM) proficiency and must upload an authorized proficiency certificate or self-certify in the assessment tool. NOTE: You will be considered INELIGIBLE if no information is provided concerning typing speed.

Qualifications

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. Due to the use of 120-day rosters, this period of experience may be completed within 120 days of the closing date of this announcement.

SPECIALIZED EXPERIENCE: Applicants must have at least one year (52 weeks) of specialized experience at the next lower grade GS-06, or equivalent in other pay systems. Examples of specialized experience includes the administrative and clerical work of an organization conforms to the appropriate policies and procedures and provide advice and guidance to others within the organization on administrative and procedural requirements (i.e., preparing correspondence, requirements for various reports, and interpreting new instructions and procedures, or locating and summarizing information from files and documents that require recognizing which information is or is not relevant to the problem at hand, etc.) NOTE: Due to the use of 120-day rosters, this period of experience may be completed within 120 days of the closing date of this announcement.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence.
2. Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor’s calendar, and to perform other substantive or administrative work of the organization.
3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
4. Knowledge of various office automation software programs, tools, and techniques to support office operations and