Office Administrator (Office Automation).

US Army Corps of Engineers; Kentucky; Sur place; USD 40 000 - 70 000; Plein temps

Résumé du poste

US Army Corps of Engineers seeks an administrative support specialist to facilitate office operations. You will perform a wide range of clerical tasks including correspondence, filing, mail handling, timekeeping, travel authorizations, and personnel action requests.

You will use multiple AIS systems and serve as reception for inquiries, maintaining schedules and office files. Strong organizational skills and the ability to manage supply orders, timekeeping, and documentation are essential.

Qualifications

• Specialized experience in procedural/administrative work in an office environment.
• Experience preparing and reviewing official correspondence and maintaining personnel files.
• Experience handling travel arrangements, timekeeping, and budget data.

Responsabilités

• Perform a variety of administrative tasks to facilitate the work of the office such as correspondence, forms, filing, mail, timekeeping, training coordination, travel authorizations vouchers, and RPAs.
• Use AIS systems to accomplish assignments and serve as receptionist for inquiries.
• Maintain schedules for the management team and the office; dispatch mail and order supplies.
• Maintain office files and provide information retrieval via office automation; assist with input/output of information.
• Assist with procurement procedures as a government purchase card holder.

Description du poste

• Perform a variety of administrative tasks to facilitate the work of the office such as correspondence, forms, filing, mail, timekeeping, training coordination, travel authorizations vouchers, and Requests for Personnel Actions (RPAs).
• Use multiple corporate automated information systems (AISs) to accomplish assignments.
• Serve as receptionist, determining the disposition of most telephone and personal inquiries relative to the overall activities of the office.
• Maintain schedules for the management team and the office as required.
• Dispatches mail and orders supplies when requested.
• Serve as primary or alternate timekeeper.
• Maintain office files according to applicable guidelines which require classifying material
• Serve as resource to other project/area personnel pertaining to the inputting, storing, and retrieving of information via office automation.
• Provides projections for such items as office supplies, cleaning materials, utilities, office automation needs, etc.
• As a government purchase card holder serve as source of information for procedures to be used in procuring supplies, materials, and services.

Duties

• Perform a variety of administrative tasks to facilitate the work of the office such as correspondence, forms, filing, mail, timekeeping, training coordination, travel authorizations vouchers, and Requests for Personnel Actions (RPAs).
• Use multiple corporate automated information systems (AISs) to accomplish assignments.
• Serve as receptionist, determining the disposition of most telephone and personal inquiries relative to the overall activities of the office.
• Maintain schedules for the management team and the office as required.
• Dispatches mail and orders supplies when requested.
• Serve as primary or alternate timekeeper.
• Maintain office files according to applicable guidelines which require classifying material
• Serve as resource to other project/area personnel pertaining to the inputting, storing, and retrieving of information via office automation.
• Provides projections for such items as office supplies, cleaning materials, utilities, office automation needs, etc.
• As a government purchase card holder serve as source of information for procedures to be used in procuring supplies, materials, and services.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Must possess and maintain a valid State driver's license.
• Must be able to type on a computer keyboard to utilize software to accomplish office work.

Qualifications

Who May Apply:

• Current Army Defense Civilian Intelligence Personnel System (DCIPS) Employee
• Current Civilian Employees of the Command
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the specialized experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

GS-06 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; preparing and reviewing official correspondence; maintaining personnel files and office records; making travel arrangements in an automated system; maintaining inventory records of property for hand receipt holders; gathering budgetary data from various sources; preparing and tracking labor and fund requests; gathering information from automated personnel systems; and accessing timekeeping databases.

GS-07 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; making official travel arrangements and submitting cost estimates to authorize travel orders in an automated system; reconciling travel vouchers; assisting with preparation and analysis of the annual operating budget; using automated personnel systems to initiate personnel actions; using financial management systems to perform duties as an official timekeeper; and completing weekly labor reports for approval.

Time in Grade Requirement for GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Time in Grade Requirement for GS-06: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a General Administration and Management Career Field 51 position.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Recruitment, Relocation or Retention Incentives are not authorized.

Reasonable Accommodation (RA) Requests:

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.