SECRETARY (OFFICE AUTOMATION)

U.S. Pacific Fleet (DON); Bremerton (WA); On-site; USD 51,000 - 74,000; Full time

Job summary

U.S. Pacific Fleet (DON) in Bremerton, WA seeks a Secretary (Office Automation) in the Nuclear Engineering & Planning Department. The role supports routine administrative tasks, calendar management, travel arrangements, and report generation for the office.

Two GS grade levels are listed (GS-06 and GS-07) with salaries starting at $51,037 and up to $73,731 per year. This full-time position includes eligibility for limited telework at management’s discretion.

Responsibilities

• You will respond to routine and non-technical requests for information such as status reports, suspense dates for matters requiring compliance, and similar information readily available from files.
• You will compile and issue various daily, weekly, monthly and/or quarterly reports, as well as one-of-a-kind reports.
• You will obtain and provide background information on various subject matter and present information to supervisors prior to scheduled phone calls, visitors or meetings.
• You will receive and screen visitors and phone calls from shipyard managers, Echelon 2 Command officials and military visitors, referring them to other staff members or other offices based upon knowledge of programs and operation points of contact.
• You will arrange for conferences, reserve space and teleconference bridge lines, notifies participants of date, time and place as well as the subject matter.
• You will maintain and control the supervisor’s calendars, advising on daily appointments or conferences.
• You will arrange for travel, schedules visits and reservations. Creates and reviews travel orders in the Defense Travel System (DTS) and assists in completion of travel claims or travel vouchers.
• You will prepare and submit request for personnel actions on behalf of the office.
• You will closely review correspondence or other action documents compiled by the staff for completeness, format, adherence to stated office policy and for grammatical correctness prior to presentation to the supervisor for signature.
• You will flag items of interest for the attention of the supervisor that are found in publications, reports, correspondence or other material routed to the office.

Job description

Summary

You will serve as a Secretary (Office Automation) in the Nuclear Engineering & Planning Department of PSNS and IMF.

GS-06: $51,037-$66,348

GS-07: $56,715-$73,731
Learn more about this agency

Overview

Accepting applications

Location

3 vacancies in the following location:

Bremerton, WA

No matching locations found.

Work site options

Yes—This position is eligible for ad-hoc/situational telework at the discretion of management.

No

Salary

: $51,037 – $73,731 per year GS-06: $51,037-$66,348; GS-07: $56,715-$73,731

GS 6 – 7

Promotion potential

7

Work schedule

Full-time

Travel Required

Occasional travel – You may be expected to travel for this position.

Appointment type

Permanent

Occupations and job series

• 0318 Secretary

Supervisory status

No

Federal service type

This job is in the Competitive Service

Represented by a union

No

Drug test

No

Security clearance

Secret

Financial disclosure required

No

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number

ST-13104961-27-EGD

Control number

890848400

Eligibility

This job is open to

Internal to an agency

Career transition (CTAP, ICTAP, RPL)

Land and base management

Veterans

Military spouses

Individuals with disabilities

Special authorities

Clarification from the agency

Duties

• You will respond to routine and non-technical request for information such as status reports, suspense dates for matters requiring compliance, and similar information readily available from files.
• You will compile and issue various daily, weekly, monthly and/or quarterly reports, as well as one-of-a-kind reports.
• You will obtain and provide background information on various subject matter and presents information to supervisors prior to scheduled phone calls, visitors or meetings.
• You will receive and screen visitors and phone calls from shipyard managers, Echelon 2 Command officials and military visitors, referring them to other staff members or other offices based upon knowledge of programs and operation points of contact.
• You will arrange for conferences, reserves space and teleconference bridge lines, notifies participants of date, time and place as well as the subject matter.
• You will maintain and control the supervisor’s calendars, advising on daily appointments or conferences.
• You will arrange for travel, schedules visits and reservations. Creates and reviews travel orders in the Defense Travel System (DTS) and assists in completion of travel claims or travel vouchers.
• You will prepare and submit request for personnel actions on behalf of the office.
• You will closely review correspondence or other action documents compiled by the staff for completeness, format, adherence to stated office policy and for grammatical correctness prior to presentation to the supervisor for signature.
• You will flag items of interest for the attention of the supervisor that are found in publications, reports, correspondence or other material routed to the office.

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• Able to lift and/or carry loads/items up to 45 pounds in weight.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• You will be required to wear personal protective equipment such as helmets, gloves, coveralls, glasses, goggles, respirators and safety shoes continuously for the duration of the work shift.
• Work is performed in areas where potentially harmful physical and chemical agents are present (e.g. fumes, dust, heat, ionizing and non-ionizing radiation and chemicals). You will be required to participate in medical surveillance programs.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• You must be a qualified typist at 40 words per minute.
• This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.

Qualifications

For GS-07: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing clerical and administrative support such as preparing and disseminating correspondence or memoranda, maintaining and controlling electronic calendars, receiving and screening visitors/phone calls, arranging travel reservations, and maintaining filing systems utilizing office automation to support assigned office(s) in an organization.

For GS-06: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing clerical assistance such as scheduling appointments and reservations, answering phone calls, and filing records or reports using office automation to support assigned office(s) in an organization.

This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:

One full academic year of graduate education (or law school, as specified in qualification standards or individual occupational requirements) in a course of study that directly reflects the job-related KSAs/competencies necessary to satisfy the minimum qualifications and perform the duties of the position.

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf

This position requires exposure to high noise levels.

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

Pay retention may be granted when certain conditions are met.

Vacancies filled from this announcement may be filled at any grade level listed.

If selected below the full performance level, you may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the