Secretary (Office Automation)

US-Department-of-Veterans-Affair; Murfreesboro (TN); On-site; USD 60,000 - 72,000; Full time

Job summary

U.S. Department of Veterans Affairs in Murfreesboro, TN seeks an Executive Secretary (Office Automation) to support the Deputy Chief of Staff at the Tennessee Valley Healthcare System.

You will manage complex schedules, coordinate meetings, arrange travel, handle sensitive correspondence, compile reports, and maintain files in a fast-paced environment. The role requires at least one year of specialized experience at GS-7 level and a typing speed of 40 wpm.

Qualifications

• Requires one full year of specialized experience at GS-7 level or higher.
• Typing proficiency of at least 40 words per minute is required.

Responsibilities

• Provide executive secretarial support to the Deputy Chief of Staff.
• Manage executive schedules and calendars.
• Coordinate meetings and travel arrangements.
• Handle sensitive correspondence and prepare reports.
• Maintain office files and records; apply office procedures and grammar rules.
• Interact with a wide range of people from diverse backgrounds.

Skills

Typing 40 wpm

Executive secretarial support

Tools

Office automation/computer systems

Job description

Employee will serve as the Executive Secretary (Office Automation) to the Deputy Chief of Staff located at the Tennessee Valley Healthcare System in Murfreesboro, TN. SPECIALIZED EXPERIENCE: Requires one full year of specialized experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-7) in the Federal service. Specialized experience includes providing secretarial support in a complex/fast-paced environment managing executive schedules and calendars, coordinating meetings, making travel arrangements, handling sensitive correspondence, compiling and preparing reports, maintaining office files and records; applying office procedures, correspondence rules (grammar, spelling, punctuation), and using office automation/computer systems; interacting with a wide variety of people with divergent backgrounds. Knowledge of healthcare system administrative policies and programs is preferred. (Resume(s) must clearly support the level of specialized experience to qualify for this GS-8 position.)

AND TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute.

Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.