Secretary (Office Automation)

Veterans Health Administration

Murfreesboro (TN)

Sur place

USD 56 000 - 73 000

Plein temps

Il y a 2 jours

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Résumé du poste

Veterans Health Administration in Murfreesboro, TN, seeks an Executive Secretary (Office Automation) to support the Deputy Chief of Staff. You will manage day-to-day office functions, schedule appointments, coordinate projects, and record proceedings for committees and boards.

You will also prepare letters, reports, and travel arrangements to ensure timely communication. On-site work is required; candidates must live within a commutable distance or relocate.

Qualifications

Must live within commutable distance to Murfreesboro, TN or be willing to relocate.
No educational substitution for the GS-8 grade; foreign education verification may be required.

Responsabilités

Manages and coordinates day-to-day office functions for leadership, including scheduling appointments and conferences.
Coordinates projects and initiatives, and serves as recorder for committees, boards, and councils.
Responds to administrative issues and prepares responses to ensure timely communication by leadership.
Performs travel arrangements, organizes materials, and edits letters/reports.

Connaissances

Office management

Scheduling

Project coordination

Recordkeeping

Travel arrangements

Communication

Description du poste

Department: Department of Veterans Affairs

Employee will serve as the Executive Secretary (Office Automation) to the Deputy Chief of Staff located at the Tennessee Valley Healthcare System in Murfreesboro, TN.

Key Responsibilities

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties will include, but may not be limited to the following: Manages and coordinates the day-to-day office functions for leadership to include scheduling appointments and conferences, coordinating projects and initiatives, and serving as recorders for all committees, boards, and councils.

Responds to administrative issues brought to attention of internal and external staff or management officials. Notifies the appropriate management official of the needs for information or recommendations and prepares responses or follow-up to ensure timely response by others. Compiles information requested by leadership and required knowledge of clinical services offer by the agency.

Instructs and assists secretaries/administrative personnel in the clinical services and serves as back-up in their absence. Serves as timekeeper. Receives and prioritizes incoming correspondence. Processes outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Edits letters, composes letters and reports, prepares public presentation outlines, and develops replies to inquiries.

In the Chief's absence, maintains a file of correspondence and events of which the Chief should know, and upon return, brings such matters to his/her attention. Maintains recurring reports control log and suspense log of ad-hoc reports. Assembles, summarizes, and tabulates statistics and materials from files or other sources and compiles into various reports. Make travel arrangements, including itinerary, lodging, transportation.

Anticipates needs for materials or briefings for conferences and meetings and notifies staff member for needed information and organizes such materials. Provides general office supply and equipment support services using established procedures to procure, authorize, control and justify purchases. Perform other duties, as necessary.

Work Schedule: Monday-Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Telework: This position may be authorized for telework on an Ad-Hoc basis. Telework eligibility will be discussed during the interview process.

Requirements & Education

There is no educational substitution for the specialized experience at this GS-8 grade level. It is not necessary to submit transcript(s). NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $55882 – $72644/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-16.

Who is eligible to apply?

This position is open under the 'Public' hiring path.