Secretary (Office Automation)

US-Department-of-Veterans-Affair; Fayetteville (NC); On-site; USD 42,000 - 52,000; Full time

Job summary

U.S. Department of Veterans Affairs VA Medical Center Fayetteville, NC seeks an administrative professional to coordinate the work of the Executive Office with Clinical Business Operations.

You will support the CEO-level team and handling complex scheduling, correspondence, and reports. Qualified candidates will have at least one year of specialized experience at GS-7 level or higher, typing 40 WPM, and proficiency with Outlook/Word/Excel.

Qualifications

• Specialized experience at GS-7 level or higher.
• Experience managing executive calendars, receiving visitors and calls, and preparing written communications.
• Ability to make travel arrangements and use MS Office applications.
• Typing speed of at least 40 words per minute.

Responsibilities

• Coordinate the work of the Executive Office with Clinical Business Operations.
• Support the Medical Center Executive Team and administrative staff.

Skills

Executive calendar management

Reception & communications

Typing 40 wpm

Word processing

Excel

Outlook

Travel arrangements

Interpersonal communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office software

Job description

Employee will be assigned under the Associate Director Clinical Business Operations, VA Medical Center, Fayetteville, NC, serving as a member of the Medical Center Executive Team support/administrative staff and is responsible for coordinating the work of the Executive Office with the work of the subordinate services/offices associated with Clinical Business Operations.

SPECIALIZED EXPERIENCE:

Applicants must possess at least one (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-7 level in the Federal service.

Specialized experience includes:

• maintaining an executive appointment calendar
• receiving visitors and telephone calls to the office
• preparing correspondence, reports, memoranda, and other forms of written communication
• preparing travel arrangements
• utilizing various computer applications such as Outlook, Word, Excel, etc.
• serving as a timekeeper
• and working closely with executive management and support staff

TYPING PROFICIENCY:

In addition to meeting the above requirement, this position requires the skills of a qualified typist. In addition to meeting the experience requirement, you must be able to type at least 40 words per minute.

Physical Requirements:

The work is basically sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, and carrying of light items like papers or books. No special physical demands are required to perform the work.

Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part‑time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.