SECRETARY (OFFICE AUTOMATION)

US National Air and Space Intelligence Center; Bath Township (OH); On-site; USD 45,000 - 56,000; Full time

Job summary

US National Air and Space Intelligence Center seeks an office assistant to perform a range of administrative tasks in a major command headquarters environment.

Position is GG-07 equivalent, with responsibilities matching entry/developmental levels and salary set within a GS/GG grade based on qualifications. Specialized experience and education options are noted along with required KSAs.

Qualifications

• Knowledge of extensive rules, procedures for secretarial work.
• Prepare and edit documents, manage files and travel plans.
• Type accurately and edit written material with proper grammar.

Responsibilities

• Perform standard clerical and administrative tasks.
• Screen calls, manage calendars, and handle correspondence.
• Prepare reports and nontechnical documents.

Skills

Office procedures

Office automation

Communication skills

Typing speed

Note taking and editing

Education

Graduate-level education in related field

Tools

Office software

Job description

The primary purpose of this position is to serve as the principal office assistant performing various administrative and clerical duties in support of an organization normally found in a major command headquarters. This is a GG-07 position in the Defense Civilian Intelligence Personnel System (DCIPS). The GG-07 duties for the "Technician/Administrative" work category are at the "Entry/Developmental" work level and are equivalent to those at the GS-07 level. The selectee's salary will be set within the grade equivalent to a GS/GG grade based on the selectee's qualifications in relation to the job.

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

Specialized Experience

Your resume must reflect the quality level of experience which demonstrates the possession of the knowledge, skills, abilities, and competencies necessary for successful job performance required for this position. Examples of creditable experience include knowledge of a body of standardized rules, procedures, or operations requiring considerable training and experience to perform the full range of standard clerical and non-clerical assignments and resolve recurring problems; and the skill, acquired through considerable training and experience, to operate and adjust varied equipment for purposes such as performing numerous standardized tests or operations. Note: Creditable experience may include previous military experience, experience gained in the private sector, or experience gained in another government agency.

OR EDUCATION:

One full year of graduate-level education in a related field. Note: you MUST provide copies of your transcript(s).

OR COMBINATION OF EXPERIENCE AND EDUCATION:

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of your transcripts.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs

1. Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence.
2. Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization.
3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
4. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
5. Skill in typing; a qualified typist is required.
6. Ability to communicate effectively, both orally and in writing.

CONDTIONS OF EMPLOYMENT CONT.

• Drug Testing: This position has been designated by the Air Force as a Testing Designated Position (TDP) under the Air Force Civilian Drug Demand Reduction Program. Employee must pass initial and periodic short notice drug testing. Illegal drug use by employees in sensitive positions presents a clear threat to the mission of the Air Force, national security, and public safety.

PART-TIME OR UNPAID EXPERIENCE

Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE

Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.