Secretary IV

Wayne County Schools Employment Network; Dearborn (MI); On-site; USD 32,000 - 37,000; Full time

Job summary

Dearborn Public Schools seeks a Secretary IV to support a school department on a 10 to 12 month basis, 8 hours daily. The role involves front-line public contact, information provision, and confidential budgeting duties within the district office.

Responsibilities include maintaining student records, budgeting tasks, payroll processing, and clerical supervision. The ideal candidate will have a high school diploma and strong interpersonal and organizational skills.

Qualifications

• Must pass Grammar, Spelling, Math, Filing/Sorting, Proofreading and Computer Applications tests at 70%.
• Must have passing score of 70% on bookkeeping test.
• Knowledge of electronic communication (e-mail).

Responsibilities

• Maintain cheerful and friendly telephone and face-to-face contact with the public and students.
• Keep informed regarding all school activities.
• Provide accurate information to the public and students about school services and programs.
• Refer inquiries to supervisor for problem-solving and proper information.
• Maintain confidentiality; be dependable and honest; act professionally.
• Be willing to be a team player.
• Make appointments for supervisor.
• Perform duties of lower classifications as needed.
• Ensure timely, accurate work to avoid disruption of public service.
• Supervise operation and maintenance of all building office machines.
• Make appointments for immediate supervisor.
• Assist administrative superiors with public contacts and complaints.
• Maintain student records in MiStar.
• Word-process letters, bulletins, and reports.
• Handle confidential matters related to budgeting items.
• Manage fund accounting responsibilities.
• Handle accounts for Title, Unit, building accounts, SMART system, reconciliations.
• Provide bookkeeping and accounting functions as assigned.
• Handle school funds such as fees, petty cash, and activity funds.
• Assist in budget preparation.
• Office Manager duties: direct and plan clerical staff work.
• Maintain personnel records and transcription in order processing payroll.
• May dispense medicine to students after training and with parental permission.
• Perform other duties as assigned by supervisor.

Skills

Good personal appearance

Test passage readiness

Education

High school diploma or equivalent

Job description

TITLE: Secretary IV - Salina Intermediate School - 10months - 8 hours

QUALIFICATIONS:

• 1. High school diploma or equivalent.
• 2. Good personal appearance with avoidance of extremes in dress and actions.
• 3. Ability to pass Grammar, Spelling, Math, Office Filing/Sorting, Proofreading, Computer Applications Skills tests at 70%. Must have passing score of 70% on bookkeeping test.
• 4. Knowledge of electronic communication (i.e. e-mail).

REPORTING:

RELATIONSHIPS: Specified by Human Resources upon assignment to a department or school building.

JOB GOAL:

Ensure the smooth and efficient function of the department or office as assigned.

PERFORMANCE

RESPONSIBILITIES:

• 1. Maintain cheerful and friendly telephone and face to face contact with the general public and students.
• 2. Keep informed regarding all school activities.
• 3. Provide accurate information to the general public and students regarding school services and related programs.
• 4. Refer individual inquiries to immediate supervisor for problem-solving, proper information and/or services.
• 5. Must have good judgment; be able to maintain confidentiality; be dependable and honest; and maintain a professional attitude toward the whole organization.
• 6. Must be willing to be a team player.
• 7. Make appointments for supervisor
• 8. Perform and support all duties of lower classifications.
• 9. Assume responsibility for the prompt and accurate performance of work where delays and errors would result in direct impairment of service to the public.
• 10. Supervise the operation and maintenance of all building office machines.
• 11. Make appointments for immediate supervisor.
• 12. Provide assistance to administrative superiors in handling public contacts and complaints.
• 13. Maintain student records in MiStar.
• 14. Word process letters, bulletins, and reports.
• 15. Handle confidential matters that relate to technical budgeting items.
• 16. Assume responsibility for fund accounting.
• 17. Manage accounts for Title, Unit, building account purchases, SMART system, Reconciliations: purchasing cards, bank statements, petty cash, purchase orders.
• 18. Provide bookkeeping and accounting functions as assigned.
• 19. Assume responsibility to handle all school funds, such as fees, petty cash funds and activity funds.
• 20. Assist in the preparation of the budget.
• 21. Office Manager: Assume responsibility for directing, planning, and seeing that work is accomplished by clerical staff of lower classifications.
• 22. Assume responsibility for personnel records, their accuracy and transcription in order process payroll.
• 23. May be assigned to dispense medicine to students after training from district medical staff and with parental permission.
• 24. Perform other duties as assigned by the supervisor.

TERMS OF EMPLOYMENT:

10 months – 12 months depending upon assignment, DFSE Salary Schedule

EVALUATION:

Annually

CLASSIFICATION STEPS:

CLASSIFICATION STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11

• Secretary IV
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• -
• -
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• $22.93
• $23.92
• $24.89
• $25.87
• $26.84

We value diversity and strive to create and sustain inclusive and equitable policies, practices, and environments that support our students, staff, and community members. We value the diverse backgrounds of individuals in our community and work to cultivate an organizational mindset in which equity is embodied in all of our work.

Dearborn Public Schools is committed to building and sustaining an equitable and inclusive workplace.

Dearborn Public Schools is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status.

Reasonable accommodations may be made to support individuals with disabilities in performing the essential job functions.