Secretary II

State of Oklahoma; United States; Vor Ort; USD 33.000 - 41.000; Vollzeit

Zusammenfassung

The State of Oklahoma seeks a Secretary II for the Department of Corrections. This on-site role provides confidential secretarial support to an agency official, including mail handling, correspondence, calendar management, travel arrangements, and dictation transcription.

Qualifications include three years of clerical office work, strong typing in 40 wpm, discretion, and proficiency with office software. The position is full-time, with a fixed salary and no remote work eligibility.

Qualifikationen

• Three years of clerical office work or equivalent.
• Ability to type accurately at 40 words per minute.
• Strong discretion and professional conduct.

Aufgaben

• Open, scan, and distribute mail; draft official correspondence for supervisor's signature.
• Screen calls; provide information or refer to staff.
• Receive visitors and direct inquiries.
• Arrange conferences and manage supervisor calendar, travel plans, and expense claims.
• Research and summarize material for board considerations; transcribe confidential material.
• Assist with legislative matters and budgeting discussions; draft items as needed.
• Supervise clerical staff.

Kenntnisse

Typing 40 wpm

Discretion and tact

Interpersonal skills

Ausbildung

Three years clerical office experience or equivalent

Tools

Word processing software

Office suite

Jobbeschreibung

Job Posting Title
Secretary II

Agency
131 DEPARTMENT OF CORRECTIONS

Supervisory Organization
DOC BJCC

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
$36.934.81- this salary is non-negotiable.

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Typical Functions

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence.
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
• Receives visitors; answers inquiries personally or refers to appropriate official.
• Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

Level Descriptor

At this level employees perform confidential secretarial work for a mid-level manager.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations.

Skill is required to type accurately from a plain copy at a rate of forty words per minute.

Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; and to establish and maintain working relationships with others.

Education and Experience

Education and Experience requirements at this level consist of three years of clerical office work; or an equivalent combination of education and experience.

This is an on-site position and is not eligible for remote work.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .