Secretary - Full Time

University of Miami; Ohio; On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

The University of Miami - UHealth is seeking a Secretary to perform clerical and administrative tasks to support department operations. Schedule is Monday to Friday, 8:00 AM to 4:00 PM, and duties include answering phones, greeting visitors, filing, typing, and calendar management.

The role emphasizes accuracy in messaging, travel arrangements, budgeting support, supplies ordering, and adherence to policies.

Qualifications

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

• Answers telephone, screens and routes calls to appropriate destination, recording accurate messages when necessary.
• Greets staff and visitors, and announces arrival to appropriate staff.
• Performs administrative tasks such as filing, typing, and copying documents.
• Schedules appointments and ensures the office calendar up-to-date.
• Arranges meetings, to include any required catering needs for the meeting, and handles travel arrangements.
• Provides general information about department operations.
• Compiles information in order to assist department leadership in managing the budget and inventory.
• Orders supplies for the department as needed.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High school diploma or equivalent

Tools

Job description

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.

Schedule: Monday – Friday, 8:00 AM – 4:00 PM.

The University of Miami - UHealth has an exciting opportunity for a Secretary.

The Secretary performs a variety of clerical and administrative work, to include responding to general inquiries and questions, in order to ensure efficient and effective operations of the department.

CORE JOB FUNCTIONS

• Answers telephone, screens and routes calls to appropriate destination, recording accurate messages when necessary.




• Greets staff and visitors, and announces arrival to appropriate staff.




• Performs administrative tasks such as filing, typing, and copying documents.




• Schedules appointments and ensures the office calendar up-to-date.




• Arranges meetings, to include any required catering needs for the meeting, and handles travel arrangements.




• Provides general information about department operations.




• Compiles information in order to assist department leadership in managing the budget and inventory.




• Orders supplies for the department as needed.




• Adheres to University and unit-level policies and procedures and safeguards University assets.

_ This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. _

CORE QUALIFICATIONS

• High school diploma or equivalent




• Valid American Heart Association (AHA) Basic Life Support (BLS) certification




• Minimum 1 year of relevant experience

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.




• Teamwork: Ability to work collaboratively with others and contribute to a team environment.




• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.




• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

• The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida’s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you’ve been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff