Secretary, Dillard College of Business

Dillard’s; Seattle (WA); On-site; USD 21,000 - 28,000; Full time

Job summary

Midwestern State University seeks a Secretary for the Dillard College of Business to perform advanced secretarial work with some latitude for decision-making. Responsibilities include handling correspondence, mail, visitors, information, records, and reports, with potential supervision of clerical or student assistants.

Requirements include 1+ years of secretarial experience, good MS Office skills (Word, Excel, Outlook), and a high school diploma.

Qualifications

• Graduation from high school, or supplemented by courses in business practice and typing.
• One or more years of responsible secretarial work.
• Good computer skills with Microsoft Word, Excel, and Outlook.

Responsibilities

• Prepares and distributes correspondence, articles, reports, specifications, payrolls, manuals, legal documents, and minutes on general or technical subjects.
• Opens and distributes mail.
• Receives visitors and assists students, faculty, or staff.
• Answers multiple telephone lines, takes messages, files documents, makes copies, maintains office equipment, and orders supplies.
• Monitors and manages the department’s budget and various funding accounts.
• Maintains clerical records and prepares reports from a variety of materials.

Skills

Microsoft Word

Excel

Outlook

Communication

Education

High school diploma

Job description

Position

Secretary, Dillard College of Business

Department

Dillard College of Business Administration

Starting Salary

$2045.33 Monthly plus benefits

Job #

S040-24

Description

Performs advanced secretarial work with some latitude for decision‑making in carrying out routine phases of the work. Responsibilities include answering correspondence, opening and distributing mail, screening visitors, providing information, maintaining special records and confidential files, and preparing reports. The role may supervise one or more clerical or student assistants in routine clerical work.

Examples

• Prepares and distributes correspondence, articles, reports, specifications, payrolls, manuals, legal documents, and minutes on general or technical subjects.
• Opens and distributes mail.
• Receives visitors and assists students, faculty, or staff.
• Answers multiple telephone lines, takes messages, files documents, makes copies, maintains office equipment, and orders supplies.
• Assists director, chair, or department staff with a variety of detailed matters.
• Monitors and manages the department’s budget and various funding accounts.
• Maintains clerical records and prepares reports from a variety of materials.
• Responds to inquiries, assists in compiling and entering data for reports and databases.
• Performs basic bookkeeping, enters information into databases, prepares travel vouchers and purchase requisitions.
• Maintains files and record‑keeping systems.
• Supervises a small number of clerical workers in routine office operations.
• May be responsible for department and social media accounts.
• Performs other duties as assigned.

Physical Condition

Ability to sit or stand for long periods of time and bend and stoop while filing.

Experience

One or more years of responsible secretarial work. Experience working with the public in person, through e‑mail, and telephone.

Knowledge

Good computer skills with Microsoft Word, Excel, and Outlook. Good knowledge of business English, spelling, grammar, punctuation, and office practices and procedures. Ability to maintain accurate records, prepare complex reports, compose correspondence, proof‑read, and observe telephone etiquette.

Education

Graduation from high school, or supplemented by courses in business practice and typing.

Additional Requirements

• Ability to multi‑task and communicate effectively and professionally.
• Attention to detail and professionalism in speech, appearance, and actions.
• Excellent oral and written communication skills.
• Ability to establish and maintain effective working relationships with supervisors, other employees, faculty, students, and the public.
• Ability to work independently and complete work in a timely and proficient manner.
• Ability to assign, supervise, and review the work of other clerical workers.

Standard Requirements

• Ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community.
• Must adhere to the university’s core values: People‑Centered, Community, Integrity, Visionary, and Connections per the MSU Texas Values Journey.
• Personal cell phone usage may be required to complete position duties, including multi‑function authentication requirements.
• Regular reliable attendance is required.

Security and Legal

This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by TitleIX. May serve as Campus Security Authority as outlined by the Clery Act.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Contact

To apply, submit a Texas state application, cover letter, resume and list of three references to the Human Resources Department at:
Midwestern State University Human Resources Department 3410 Taft Boulevard Wichita Falls, TX 76308
Phone: 940‑397‑4221 Fax: 940‑397‑4780