Office Associate

Mississippi State University; Starkville (MS); Hybrid; USD 31.000 - 42.000; Vollzeit

Zusammenfassung

Mississippi State University is seeking an office support professional to manage travel and related administrative tasks. The role includes scheduling, clerical duties, and assisting with student paperwork in a confidential environment.

The position requires at least a high school diploma and two years of related experience; a Bachelor’s degree is preferred. The department emphasizes organized workflows and accurate data handling in a university setting.

Qualifikationen

• High school diploma or GED required.
• Two years' related experience required.
• Equivalent combination of related education and related experience may be considered.

Aufgaben

• Facilitates travel and lodging arrangements using the MSU Concur Travel System, directly or via travel agencies.
• Performs staff and/or operational support; liaison with other departments on administrative matters.
• Performs basic bookkeeping functions including simple billing and cash receipts.
• Performs wide clerical duties including data entry, drafting and editing letters and reports.
• Greet visitors, answer inquiries, and resolve routine administrative problems.
• Answer telephone calls, route messages, and provide general information.
• Maintain files, databases, and prepare internal reports; perform routine data processing.
• Sort and distribute mail; prepare responses and operate office equipment.
• Arrange meetings, schedule appointments, and manage individual calendars.
• Order, stock, and distribute office supplies.
• Assist with student/academic paperwork.
• Manage overrides and handle undergraduate/graduate inquiries.
• Instruct and oversee student employees performing similar work.
• Perform miscellaneous duties as assigned.

Kenntnisse

Organizing & coordinating

Confidentiality

Simple accounting

Data entry

Calendar management

Written communication

Records management

Receptionist duties

Office equipment usage

Written documents creation

Ausbildung

High school diploma or GED

Bachelor's degree in related field

Tools

MSU Banner Operating System

MSU Concur Travel System

Jobbeschreibung

Position Function

Performs a variety of basic to complex office support and/or secretarial duties primarily related to travel arrangements and expenditures, which require a range of skills and knowledge of organizational policies and procedures.

Salary Grade

09

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile

The School of Human Sciences provides education, research, and outreach programs related to human interaction and relationships, early childhood, child life, youth, adult and family studies, and teaching education in Family and Consumer Sciences and Agricultural Education. In addition, selected School programs focus on commerce, marketing, and using technology for problem solving and designing programs and projects.

Anticipated Appointment Date

October 2026.

Essential Duties and Responsibilities

• Facilitates travel and lodging arrangements using the MSU Concur Travel System, either directly or through travel agencies.
• Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.
• Performs a wide variety of clerical duties which could be confidential in nature; operates personal computer to perform basic to complex typing assignments to include: enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
• May greet and direct visitors, when appropriate; resolve routine administrative problems and answer inquiries concerning activities and operations of department/division.
• May answer telephone, route calls, take messages, and provide general information.
• May establish, maintain, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
• May sort, screen, and distribute incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment.
• May arrange meetings and conferences, schedules interviews and appointments, and perform other duties related to maintaining one or more individual schedules.
• May order, stock, and distribute office supplies.
• Assists with student/academic paperwork.
• Manage overrides.
• Serve as main point of contact for fielding undergraduate and graduate student questions, referring to appropriate undergraduate/graduate coordinator/adviser.
• May instruct and oversee the activities of student employees performing the same type of work.
• Performs miscellaneous job-related duties as assigned.

Minimum Qualifications

• Education: High school diploma or GED.
• Experience: Two (2) years' experience directly related to the duties and responsibilities specified.
• Substitution: An equivalent combination of related education and related experience may be considered for this position.

Preferred Qualifications

• Bachelor's degree in related field.
• Experience with MSU Banner Operating System.
• Experience with MSU Concur Travel System.

Knowledge, Skills, and Abilities

• Organizing and coordinating skills.
• Ability to maintain confidentiality of records and information.
• Ability to perform simple accounting procedures.
• Ability to understand and follow specific instructions and procedures.
• Receptionist skills.
• Ability to maintain calendars and schedule appointments.
• Ability to create, compose, and edit written materials.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Skill in the use of operating basic office equipment.
• Records maintenance skills.
• Word processing and/or data entry skills.
• Ability to communicate effectively, both orally and in writing.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.

Screening Date

October 1, 2026, until filled.

Equal Employment Opportunity Statement

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, [phone].

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at [phone] or [e-mail].

If you have any questions regarding this policy, contact the Department of Human Resources Management at [phone] or [e-mail]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.