Secretary / Bookkeper - Location TBD (2627.164)

Montgomery-Public-Schools; Gadsden (AL); On-site; USD 32,000 - 45,000; Full time

Job summary

Gadsden City Board of Education seeks a Secretary/Bookkeeper to maintain an efficient administrative office. The role reports to the Principal and supervises office workers, handling clerical tasks and financial transactions with accuracy.

The position emphasizes professional conduct, confidentiality, and reliable support for school operations and payroll processes, contributing to a hospitable, organized school environment.

Qualifications

• Proficiency in general office skills including typing, letter writing, filing, and bookkeeping.
• Minimum high school diploma or equivalent, preferably business or college training.
• Other qualifications as set by the Gadsden City Board of Education.

Responsibilities

• Assumes responsibility for general office management.
• Serves as a liaison between parents, students, and the principal.
• Handles office problems with professional efficiency.
• Supervises office workers.
• Orders office supplies.
• Follows state and local guidelines in bookkeeping and money transactions.
• Receives and receipts all monies.
• Prepares bank deposits.
• Makes payroll for employees.
• Keeps sick leave cards on employees.
• Maintains security of permanent records.

Skills

Typing

Letter writing

Filing

Bookkeeping

General office skills

Education

High school diploma or equivalent

Business or college training preferred

Job description

TITLE: Secretary/Bookkeeper

QUALIFICATIONS: Proficiency in general office skills including but not limited to typing, letter writing, filing, and bookkeeping.

Minimum high school diploma or equivalent, preferably business or college training.

Other qualifications as set by the Gadsden City Board of Education.

REPORTS TO: Principal

STATUS: Non-Exempt

SUPERVISES: Office workers

JOB GOAL: Maintain an administrative office which reflects hospitable and professional efficiency.

PERSONAL QUALITIES:

1. Behaves ethically and refrains from disclosing information of a confidential nature.
2. Demonstrates consistent integrity, dependability, reliability, and professionalism.
3. Maintains speech, appearance, and behavior which are professionally appropriate.
4. Demonstrates a supportive attitude toward the school program.

OFFICE MANAGEMENT:

1. Assumes responsibility for general office management.
2. Serves as a liaison between parents, students, and the principal.
3. Handles office problems with professional efficiency.
4. Supervises office workers.
5. Orders office supplies.

RECORDS AND BOOKKEEPING:

1. Follows state and local guidelines in bookkeeping and money transactions.
2. Processes Code 8 applications and maintains current balance for individuals.
3. Keeps record of janitorial allocation and expenditures.
4. Receives and receipts all monies.
5. Prepares bank deposits.
6. Makes monthly financial statement.
7. Prepares records for annual financial audit.
8. Makes payroll for employees.
9. Keeps sick leave cards on employees.
10. Supervises sign-in sheets for support persons and substitutes.
11. Sends requested transcripts promptly.
12. Requests records for in-coming students.
13. Maintains security of permanent records.
14. Assists principal in securing substitute teachers.

OTHER: Performs other reasonable and appropriate assignments as may be delegated by the administration in accordance with the policies of the Gadsden City Board of Education.