Possible Bookkeeper - Colbert Heights High School/Colbert Heights Middle School

Alabama State Department of Education; Alabama; On-site; USD 30,000 - 45,000; Full time

Job summary

Alabama State Department of Education local school secretary/bookkeeper position is responsible for accurately accounting for all financial transactions for the local school, reporting to the Principal and Superintendent, and maintaining clear communication between the public and the school.

The role requires meticulous ledger work, timely preparation of receipts, deposits, and monthly/annual financial statements, in line with the chart of accounts and auditing guidelines.

Qualifications

• Post-secondary degree in accounting or related field or 3 years of verifiable experience with a computerized bookkeeping system.
• Experience with computerized accounting procedures.
• Secretarial skills include typing, filing, grammatical proficiency, and good organizational skills.
• Must relate to the public in a professional manner.

Responsibilities

• Performs daily accounting duties to reflect the financial transactions of the local school, including receipts, deposits, and coding of revenues and expenditures as per the State Dept. of Education chart of accounts.
• Prepares and dispatches required annual and monthly financial reports (Annual Budget, Financial Statements, Monthly Payroll, Bank Reconciliation, etc.) with supporting documentation filed in the Principal’s office.
• Maintains student, personnel, financial, and other local school records per guidelines; records may be audited by the State Dept. of Examiners of Public Accounts.
• Assists with receipts and deposits of the Child Nutrition Program as needed.
• Performs communications with the public in a professional, courteous manner.
• Performs other tasks assigned by higher authority.

Skills

Typing

Secretarial skills

Organizational skills

Education

Post-secondary degree in accounting or related field

Tools

Computerized bookkeeping system

Computerized accounting procedures

Job description

JOB DESCRIPTION

• Local School Secretary/Bookkeeper

QUALIFICATIONS

• Post-secondary degree in accounting or a related field and/or three years of verifiable experience with a computerized bookkeeping system
• Must have experience with computerized accounting procedures
• Secretarial skills include typing, filing, grammatical proficiency, and good organizational skills
• Must meet and relate to the public in a professional manner

REPORTS TO

• School Principal

JOB GOAL

• To accurately account for all financial transactions for the local school, reporting to the Principal and Superintendent; to maintain communication between the public and the local school

PERFORMANCE RESPONSIBILITIES

• Performs daily accounting duties to accurately reflect the financial transactions of the local school. Responsibilities include preparing receipts and daily deposits of all funds received by the school, assisting in purchase order preparation, accurately defining and coding revenues and expenditures in accordance with the chart of accounts approved by the State Department of Education in the Financial Planning, Budgeting, and Reporting System Manual for Alabama Public Schools, making and documenting expenditures of local school funds in accordance with the above-named manual; Adding activity funds and appropriate general ledger accounts to accurately define the financial transactions by the source of funds and program
• Prepares and dispatches required annual and monthly financial reports to appropriate authorities; Reports to include, but are not limited to, Annual Budget, Annual Financial Statement, Monthly Financial Statement to Superintendent, Monthly Bank Statement Reconciliation, Monthly Principal’s Report, Monthly Payroll to Superintendent; All reports must be prepared accurately and reported on a timely basis, with all supporting documentation to be filed in the Principal’s office
• Maintains student, personnel, financial, and other local school records in accordance with record maintenance guidelines furnished by the State Department of Examiners of Public Accounts and the State Department of Archives and History; These records are to be audited as required by the State Department of Examiners of Public Accounts
• Assists with receipts and deposits of the Child Nutrition Program as needed
• Performs all communications with the public in a professional, courteous manner
• Performs such other tasks and assumes such other responsibilities as may from time to time be assigned by higher authority

TERMS OF EMPLOYMENT

• Terms of employment shall be consistent with the law relating to employment by a school system in the State of Alabama. Nine or Twelve-month year, with a salary scale established by the Board for this position.

SALARY

• Salary in accordance with Board approved State Salary Schedule.

EVALUATION

• The performance of this job will be evaluated in accordance with provisions of the Board’s Policy on Evaluation of Support Personnel.