Secretary/Bookkeeper - Office of Curriculum, Instruction & Assessment

Ware Public Schools; Ware (MA); On-site; USD 28,000 - 31,000; Part time

Job summary

Ware Public Schools is seeking a part-time Secretary/Bookkeeper for the Office of Curriculum, Instruction & Assessment at Ware Middle School in Ware, MA. The role is 30 hours per week (9:00–3:00) across 214 workdays in a 10-month school year, with additional days over the summer.

Funding is provided by Federal Grants. The successful candidate will be detail-oriented, organized, and able to work closely with the Supervisor and department staff.

Qualifications

• Letter of interest and three current letters of recommendation.
• Resume required.
• At least 1 year of relevant experience preferred.
• Citizenship, residency or work visa required.

Responsibilities

• Maintain filing and financial spreadsheets and invoices.
• Budgeting, bookkeeping and financial processing.
• Proficient in Microsoft Office Suite and Excel for reports.
• Prepare and manage invoices and monitor inventory.

Skills

MS Office

Excel

Budgeting

Bookkeeping

Invoicing

Inventory

Tools

iPass System

Job description

Secretary/Bookkeeper - Office of Curriculum, Instruction & Assessment

Ware Public Schools Ware Middle School - Ware, Massachusetts Open in Google Maps

Job Details

Job ID: 5938670

Application Deadline: Posted until filled

Posted: Sep 28, 2026 12:00 AM (UTC)

Starting Date: Oct 13, 2026

Job Description

The Secretary/Bookkeeper for the Office of Curriculum, Instruction & Assessment is a part-time, 30 hours (9:00-3:00), 5 days per week position, with 214 workdays (10-month school year with additional days over the summer). Position supported by Federal Grant Funding.

THE SUCCESSFUL CANDIDATE MUST POSSESS THE FOLLOWING QUALITIES:

• Personable, cheerful demeanor
• Attention to detail
• Time management and organizational skills
• A strong work ethic: does what needs to be done in a timely fashion
• Ability to work closely with Supervisor and other department staff

THE SUCCESSFUL CANDIDATE MUST HAVE THE FOLLOWING SKILL SET:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook)
• Experienced at creating and working in Excel Spreadsheets
• Budgeting, bookkeeping and financial processing
• Maintain filing, financial spreadsheets and invoices, and inventories
• Must be able to work in a fast-paced, multi-faceted, deadline oriented office environment

OTHER HELPFUL SKILLS:

• Be able to work independently and as part of a team on planning and organizing work and events
• Knowledge of iPass System and reports helpful
• Ability to manage office supply inventory
• Ability to update websites
• Reclassification and reconciliation of general ledger line items
• Purchase order processing and receiving
• Knowledge of Title I and Title IIA regulations helpful
• Knowledge of Federal Grants and grant procedures helpful

COMPENSATION:

$28,000.00 - $31,000.00, commensurate with experience Position Type: Full-time

Job Categories: Support Staff > Secretary

Welcome to Ware Middle School

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Job Requirements

• Letter of Interest
  Three (3) current letters of recommendation
  Resume
• At least 1 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• January Yardley , Accountability Coordinator
• 239 West Street
• Ware, Massachusetts 01082
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]