26-27 Deer Creek High School Secretary

DEER CREEK SCHOOL DISTRICT; Edmond (OK); On-site; USD 30,000 - 42,000; Full time

Job summary

Deer Creek School District seeks a dedicated high school secretary to provide clerical and administrative support at Deer Creek High School. You will prepare documents, manage calendars, and coordinate events while assisting students, parents, and staff.

The role requires strong communication, organizational skills, and the ability to handle confidential information in a courteous, efficient manner. This is a full-time position located on-site at the Edmond campus.

Qualifications

• Graduation from high school.
• Associates degree with business/office coursework preferred.
• Successful experience with office management preferred.

Responsibilities

• Composes notices, correspondence, bulletins and reports for school administrators.
• Maintains calendar for scheduling appointments and events.
• Plans and schedules school events and activities; maintains event calendar.
• Maintains documents, files and records for audit and reference.

Skills

Communication

Cooperative relationships

Instruction comprehension

Arithmetic

Problem solving

Confidentiality

Time management

Office management procedures

Diversity awareness

Education

High school diploma

Associate degree (preferred)

Experience in office management (preferred)

Tools

Word

Excel

PowerPoint

Internet

Outlook

Job description

Deer Creek High School Secretary

Position Purpose

Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.

Essential Functions

• Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
• Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Maintains inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Schedules appointments with students, parents and teaching staff or others as requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
• Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities. See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile

• Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
  • Graduation from high school.
  • Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
  • Successful experience with office management preferred.

Need Help?

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