Administrative Officer

U.S. Department of Veterans Affairs; Martinsburg (WV); On-site; USD 70,000 - 95,000; Full time

Job summary

U.S. Department of Veterans Affairs in Martinsburg is seeking a Business Manager for the Medical Service to oversee daily administrative operations and budget activities. The role includes managing space, contracts, equipment, recruitment, data management, and budget formulation for the assigned area.

The incumbent will work under the Medical Service Chief, ensuring compliance with federal policies and providing interpretation and guidance on personnel regulations to support service objectives.

Qualifications

• One year of specialized experience equivalent to GS-11 in the normal progression for the occupation.
• Experience providing administrative and managerial support in clinical and administrative programs.
• Knowledge of medical sharing contracts, MOAs, fee-basis agreements; ability to work independently.
• Experience planning staff training and development; familiarity with HR information systems.

Responsibilities

• Manage day-to-day administrative operations and budgetary activities for the Medical Service.
• Oversee space, contracts, equipment, recruitment, data management and validation, and budget formulation.
• Ensure compliance with federal policies and agency personnel regulations; interpret and advise on policies.

Skills

Administrative management

Budget formulation

HR information systems

Contracts knowledge

Tools

MS Office

Contract management software

Job description

This position functions as the Business Manager in the Medical Service at the Martinsburg VAMC. They are directly accountable to the Medical Service Chief and has responsibility for the day-to-day administrative operations and budgetary activities related to the assigned Service. In this capacity, the incumbent has administrative responsibility for space, contracts, equipment, recruitment, data management and validation, and budget formulation for the assigned area.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/22/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Administrative and managerial support in clinical and administrative programs; Knowledge of medical sharing contracts; Memorandums of agreement; Fee-Basis agreements; Working independently on administrative and operational issues; Assessing priorities to meet organizational needs; Planning training and development of staff; Assigning work to staff; HR Information systems; Communicates, interprets, and advises on federal and agency personnel policies, regulations, and procedures; etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.