Secretary

Greater Jasper Consolidated Schools; Jasper (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Greater Jasper Consolidated Schools is seeking a School Secretary to provide clerical and administrative support, acting as a liaison among the school, parents, and the community. The role requires handling student and staff records, attendance tracking, and efficient use of standard office software.

The successful candidate will maintain confidentiality, work under pressure, and collaborate with principals, staff, and district officials while managing multiple communications channels and

Qualifications

• High school diploma or beyond.
• General clerical and office work experience.
• Genuine concern and interest in children.
• Ability to work with students, staff and parents.
• Confidentiality of school information.
• Basic computer knowledge and skills.

Responsibilities

• Provide clerical and administrative support to the principal, vice principal and teaching staff as directed.
• Act as liaison between the community, the school and other stakeholders.
• Coordinate documents for communication.
• Maintain all record keeping for students and staff.
• Maintain confidentiality of student and staff information.
• Track attendance and absences; use reporting software and generate reports.
• Communicate effectively with district and community officials.
• Use computer hardware and software with proficiency and under pressure.
• Manage multi-line phone systems and public address systems.
• Perform school funds transactions and record keeping.
• Perform data entry and general office duties (filing, mail, spreadsheets, journal entries).
• Demonstrate strong communication, interpersonal and organizational skills.
• Work with minimal direct supervision.
• Maintain information systems, databases and office files.
• Maintain records with a high degree of accuracy.
• Work as part of a team and handle interruptions.
• Complete duties assigned by administration.

Skills

Clerical & office work

Child welfare/interest in children

Interpersonal with students, staff, &/

Education

High school diploma or beyond

Tools

Office software

Job description

School Secretary

• An ability and interest in general clerical and office work
• A genuine concern and interest in children
• An ability to work well with students, school personnel, and parents
• An understanding and respect for confidentiality of all school information
• Basic computer knowledge and skills

Qualifications

• High school diploma or beyond
• An ability and interest in general clerical and office work
• A genuine concern and interest in children
• An ability to work well with students, school personnel, and parents
• An understanding and respect for confidentiality of all school information
• Basic computer knowledge and skills

Reports To

Building Principal(s)
Superintendent

Performance Responsibilities

Both challenging and rewarding, the position of school secretary is crucial to the smooth running of any school. The school secretary will:

• Provide clerical and administrative support to the principal, vice principal and teaching staff as directed
• Act as liaison between the community, the school and other internal and external stakeholders
• Coordinate appropriate documents for communication
• Maintain all record keeping for students and staff
• Maintain student and staff confidentiality in all circumstances
• Track attendance and absences; use reporting software and generate reports for internal and external use
• Communicate effectively with a variety of district and community officials
• Use common computer hardware and software with proficiency and under pressure
• Manage multi-line phone systems and public address systems
• Perform school funds transactions and record keeping
• Perform data entry
• Perform general office duties such as answering telephone inquiries, filing, mail, spreadsheets, and journal entries on a daily basis
• Strong communication, interpersonal and organizational skills
• Ability to work with minimal direct supervision
• Maintain the integrity of information systems, databases and office files
• Maintain records with a high degree of accuracy
• Work as part of a team
• Work with frequent interruptions
• Complete any duties assigned by the administration