Secretary

Harrisburg School District; Harrisburg (Dauphin County); On-site; USD 32,000 - 52,000; Full time

Job summary

Harrisburg School District is seeking a skilled administrative assistant to support the building Principal, staff, students and parents/guardians. The role involves reception, registrar duties, event coordination, and confidential records handling to promote a safe, nurturing environment for children.

The incumbent will manage communications, assist with meeting logistics, and support PSSA preparation as needed, ensuring timely and courteous service in a school setting.

Responsibilities

• Answers phones and directs calls.
• Responds to emails and handles mail distribution.
• Serves as registrar for parent/guardian submissions.
• Monitors visitor sign-in/out and greets guests.
• Notifies designated individuals during emergencies.
• Reconciles staff attendance records.
• Maintains confidential student and district records.
• Prepares meeting documents and agendas.
• Schedules events and coordinates building use.
• Supports PSSA preparation and materials.

Job description

Job Summary: To support the building Principal, staff, students and parents/guardians by performing job responsibilities accurately, promptly and courteously, contributing to a safe, nurturing environment which promotes positive welfare for children.

Essential Functions

• Performs general office duties including but not limited to answering phones and directing calls, responding to or redirecting emails; opening, processing, and distributing mail, preparing, typing, and maintaining forms, reports correspondence, and memos.
• Assists building population (students, parents, staff, and administrators) with requests and assigned tasks. Receives and dispatches messages. Functions as registrar to receive submissions hand delivered by parents/guardians.
• Monitors and ensures compliance with all visitor and student sign in/out procedures; greets all visitors and routes them to appropriate designation. Promptly completes notification calls to individuals relating to emergencies as directed. Monitors and reconciles staff attendance for building.
• Maintains and manages filing systems, database systems, electronic files and records including student records according to applicable federal and state mandates associated with assignment. Maintains confidentiality with all District information, including District and school population information.
• Coordinates availability and attendance by necessary participants for special meetings, emergency meetings and the like and provides support in the preparation for these events and post-event activities, as directed. Generates all documents for meetings, including building use requests, agendas, and evaluations.
• Uses computer/technology skills in performance of duties, such as use of the internet, accessing databases, spreadsheet design, desktop publishing and creation of forms. Updates skills to ensure ability to use technology and implement new practices and procedures as they are developed.
• Ensures equipment in work area is kept stocked with paper, ink, toner, or similar items necessary to their daily use and maintained in working order, addresses minor malfunctions, places work orders and makes service calls as necessary when malfunctions cannot be handled in house.
• Updates building staff of the annual building schedule of events (PSSA testing, parties, specials, School District events) and ensures all necessary staff are included in appropriate mailings, website locations and postings. Assists professional staff in PSSA preparation such as preparation of pre-test materials.
• Performs other duties as assigned in accordance with school policy, administrative regulations, state and federal laws.