Building Secretary

Sylvania; Grayslake, Northern (IL, KY); On-site; USD 36,000 - 54,000; Full time

Job summary

The Building Secretary position at Sylvania in Grayslake, IL supports the smooth operation of the school office and enhances school-community relations. The role involves routine office tasks, managing student records, attendance, and coordinating communications per district policy.

Ideal candidates will have strong office skills, English proficiency, and the ability to use MS Office, Google Drive, and Frontline Technologies.

Qualifications

• Working knowledge of office functions and procedures.
• Working knowledge of English, spelling and composition.
• Ability to use office technology effectively and efficiently, including but not limited to Microsoft Suite, Google Drive, Frontline Technologies.
• Ability to maintain accurate and complete file records.
• Ability to use initiative and independent judgment.
• Ability to read and interpret district policies and procedures.
• Ability to plan and organize work and projects.
• Ability to understand and effectively carry out oral and written instructions.
• Ability to effectively communicate (oral and written).
• Ability to establish and maintain effective public, pupil, and co-worker relationships.
• Ability to communicate in Spanish (preferred).

Responsibilities

• Performs usual office routines and practices associated with a productive and smooth-running office.
• Maintains such student records as shall be required.
• Maintains daily/weekly staff attendance log and arranges for substitutes.
• Places, receives, and routes incoming phone calls by answering questions according to school policy, taking messages for staff, and paging authorized personnel.
• Greets visitors courteously, determines their needs, and directs or escorts visitors to proper person.
• Maintains an organized work station.
• Receives, sorts and delivers incoming mail.
• Assists teachers in preparing instructional materials as requested.
• Inventories office/teacher supplies.
• Operates office equipment efficiently.
• Types a variety of material including correspondence, reports, notices, etc.
• Maintains a regular filing system and files materials based upon the practice of the office.
• Assigned duties to and supervises work of office clerks/volunteers.
• Handles student registration/transfer.
• Counts monies and prepares deposits.

Skills

Office procedures

Written communication

Oral communication

Tech literacy

MS Office

Google Drive

Frontline Technologies

Record keeping

Initiative

Policy interpretation

Organization

Public relations

Spanish (preferred)

Tools

MS Office

Google Drive

Frontline Technologies

Job description

Title: Building Secretary

Reports To: Building Principal

Department: Building

Classification: 11 Month

FLSA Status: Not exempt

________________________________________________________________

JOB OVERVIEW:

• To assure the smooth and efficient operation of the school office
• To contribute to effective school-public relations
• To complete the detail and written work and to coordinate matters essential to efficiency and effectiveness of the Principal/Associate Principal/Assistant Principal

QUALIFICATIONS:

• Working knowledge of office functions and procedures
• Working knowledge of English, spelling and composition
• Ability to use office technology effectively and efficiently, including but not limited to, Microsoft Suite, Google Drive, Frontline Technologies
• Ability to maintain accurate and complete file records
• Ability to use initiative and independent judgment
• Ability to read and interpret district policies and procedures
• Ability to plan and organize work and projects
• Ability to understand and effectively carry out oral and written instructions
• Ability to effectively communicate (oral and written)
• Ability to establish and maintain effective public, pupil, and co-workerrelationships
• Ability to communicate in Spanish (preferred)

PERFORMANCE RESPONSIBILITIES:

• Performs usual office routines and practices associated with a productive and smooth-running office
• Maintains such student records as shall be required
• Maintains daily/weekly staff attendance log and arranges for substitutes
• Places, receives, and routes incoming phone calls by answering questions according to school policy, taking messages for staff, and paging authorized personnel
• Greets visitors courteously, determines their needs, and directs or escorts visitors to proper person
• Maintains an organized work station
• Receives, sorts and delivers incoming mail
• Assists teachers in preparing instructional materials as requested
• Inventories office/teacher supplies
• Operates office equipment efficiently
• Types a variety of material including correspondence, reports, notices, etc.
• Maintains a regular filing system and files materials based upon the practice of the office
• Assigned duties to and supervises work of office clerks/volunteers
• Handles student registration/transfer
• Counts monies and prepares deposits

EVALUATION:

As per current State Law and the District’s current collective bargaining agreement

This job description is intended to describe the general nature and level of work being performed by employees assigned to this position and is not an exhaustive list of all duties and responsibilities. The District reserves the right to amend and change responsibilities to match business and organizational needs as necessary.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may be serious health or safety risks to the employee or others, or which impose undue hardships on the District.