Secretary

Applitrack; Harrisburg (Dauphin County); On-site; USD 32,000 - 42,000; Full time

Job summary

Applitrack is seeking an Administrative Assistant at Harrisburg High School - SciTech to support the building Principal, staff, students and parents. The role emphasizes accurate, prompt, courteous service in a safe, nurturing school environment.

Responsibilities include answering phones, handling emails, registrar duties, visitor sign-in, confidential student records, meeting coordination and event support. Strong computer skills and adaptability to new practices are required.

Qualifications

• Performs general office duties including phones, emails, mail and forms.
• Assists staff, students and parents with requests and tasks, acts as registrar for submissions.
• Monitors visitor and student sign in/out procedures and notifies emergencies.
• Maintains filing systems and student records with confidentiality.
• Coordinates meetings and prepares related documents.
• Uses computer skills and updates processes with new practices.
• Keeps office stocked and places service calls for malfunctions.
• Manages annual event communications and staff mailings.
• Performs other duties per policy and regulations.

Responsibilities

• Answer phones and direct calls, respond to emails, process mail and forms.
• Serve as registrar for parent/guardian submissions delivered in person.
• Greet visitors and route to correct staff, assist in emergencies.
• Maintain and protect student records and filing systems with confidentiality.
• Prepare documents for meetings; build agendas and use-building resources.
• Utilize databases and spreadsheets; adapt to new tech and procedures.
• Ensure equipment supplies are stocked and address minor issues.
• Notify staff of building events and support PSSA prep activities.
• Perform additional duties as assigned.

Skills

Office duties

Phone handling

Email management

Registrar duties

Customer service

Computer literacy

Tools

Databases

Spreadsheet design

Desktop publishing

Job description

• Location:
  Harrisburg High School - SciTech
  

Job Summary

To support the building Principal, staff, students and parents/guardians by performing job responsibilities accurately, promptly and courteously, contributing to a safe, nurturing environment which promotes positive welfare for children.

Essential Functions

• Performs general office duties including but not limited to answering phones and directing calls, responding to or redirecting emails; opening, processing, and distributing mail, preparing, typing, and maintaining forms, reports correspondence, and memos.
• Assists building population (students, parents, staff, and administrators) with requests and assigned tasks. Receives and dispatches messages. Functions as registrar to receive submissions hand delivered by parents/guardians.
• Monitors and ensures compliance with all visitor and student sign in/out procedures; greets all visitors and routes them to appropriate designation. Promptly completes notification calls to individuals relating to emergencies as directed. Monitors and reconciles staff attendance for building.
• Maintains and manages filing systems, database systems, electronic files and records including student records according to applicable federal and state mandates associated with assignment. Maintains confidentiality with all District information, including District and school population information.
• Coordinates availability and attendance by necessary participants for special meetings, emergency meetings and the like and provides support in the preparation for these events and post-event activities, as directed. Generates all documents for meetings, including building use requests, agendas, and evaluations.
• Uses computer/technology skills in performance of duties, such as use of the internet, accessing databases, spreadsheet design, desktop publishing and creation of forms. Updates skills to ensure ability to use technology and implement new practices and procedures as they are developed.
• Ensures equipment in work area is kept stocked with paper, ink, toner, or similar items necessary to their daily use and maintained in working order, addresses minor malfunctions, places work orders and makes service calls as necessary when malfunctions cannot be handled in house.
• Updates building staff of the annual building schedule of events (PSSA testing, parties, specials, School District events) and ensures all necessary staff are included in appropriate mailings, website locations and postings. Assists professional staff in PSSA preparation such as preparation of pre-test materials.
• Performs other duties as assigned in accordance with school policy, administrative regulations, state and federal laws.