SECRETARY

Harmony Public Schools; El Paso (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

Harmony Public Schools' Harmony School of Science – El Paso campus is seeking an organized secretary to manage office operations and support staff, students, and parents. The role includes handling confidential information, payroll assistance, and purchasing tasks in a busy campus office.

The ideal candidate has a high school diploma or GED and at least two years of secretarial experience. Strong communication and computer skills are required for daily coordination and reporting.

Qualifications

• High School Diploma or GED required.
• Minimum of 2 years of secretarial experience preferred.
• Ability to maintain confidentiality in staff and school matters.

Responsibilities

• Maintain confidentiality regarding staff and school related issues and coordinate office operations.
• Receipt, deposit and disburse internal account funds.
• Assist in preparing purchase orders for all school purchases.
• Assist with payroll as required and submit reports as needed.
• Provide assistance to students, parents, teachers, and visitors; disseminate and maintain office supplies.

Skills

Written & verbal communication

Interpersonal skills

Organization

Data analysis

Computer literacy

Office software

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Campus: Harmony School ofScience - El Paso (6-12)

Position Qualifications

• High School Diploma or G.E.D.
• Minimum of 2 years of experience as a secretary is preferred.

Duties And Responsibilities

• Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per principal directive. Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to higher levels.
• Receipt, deposit and disburse internal account funds.
• Assist in preparing purchase orders for all purchases made through school budgeted funds.
• Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers. Disseminates and maintains office supplies and materials.
• Prepares and submits payment for purchases as required.
• Prepares and submits all reports as required.
• Assist with payroll as required.
• Responsible, at the direction of the Principal, for calling substitute teachers.
• Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
• Maintain records of both students and staff, as required.
• Use effective, positive interpersonal communication skills.
• Perform other tasks as assigned.

Skills And Abilities

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to analyze data.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills.

Work Environment And Physical Requirements

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.

COMPENSATION:

Pay varies by location, experience, and certification status. See our Salary Schedules for details.