Principal Secretary

Sylvania; Copperas Cove, Northern (TX, KY); On-site; USD 32,000 - 45,000; Full time

Job summary

Copperas Cove ISD seeks a Secretary for the Principal’s Office to ensure the efficient operation of the school administrative unit and to provide clerical services for the principal and staff.

The role involves preparing forms and reports, answering calls, maintaining files, handling petty cash, budgeting records, and coordinating calendars and meetings.

Qualifications

• Proficient typing and word processing skills.
• Effective organizational and interpersonal abilities.
• Knowledge of basic accounting principles.
• Ability to use PC software to develop spreadsheets, databases, and word processing documents.

Responsibilities

• Assist students, teachers, and parents as needed.
• Prepare written correspondence, forms, purchase orders, requisitions, schedules, and reports using typewriter or PC.
• Receive calls, take messages, and route to appropriate staff.
• Maintain physical and computerized files, inventory of supplies, and student records.
• Perform routine bookkeeping tasks to maintain campus budget records.
• Prepare and deposit activity funds; maintain related ledgers.
• Enter PEIMS data and maintain attendance logs.
• Maintain school calendar and schedule meetings for the principal.
• Maintain confidentiality of information.

Skills

Typing and word processing

Organizational skills

Interpersonal skills

Basic accounting principles

Education

High school diploma

Job description

JOB TITLE

Secretary, Principal ES

HOUR STATUS

Nonexempt

REPORTS TO

Principal

PAY GRADE

CP5/210 Days

DEPT./SCHOOL

Assigned Elementary

DATE REVISED

05/2026

PRIMARY PURPOSE

Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

QUALIFICATIONS

Education/Certification

High school diploma

Special Knowledge/Skills

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Knowledge of basic accounting principles
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Minimum Experience

• Two years secretarial experience, preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES

• Assist students, teachers, and parents as needed.
• Prepare written correspondence, forms, purchase orders, requisitions, schedules, and reports using typewriter or personal computer, and properly route.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files to include inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain a record of campus budget and account(s).
• Prepare and make cash deposits for activity account(s); may be responsible for maintenance of activity checkbook and ledger.
• Receive, store, and issue supplies and equipment.
• Assume responsibility for or assist with entering of campus PEIMS data using on-line terminal.
• Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested, using personal computer.
• Maintain a daily faculty and staff attendance log and the records for substitute teachers.
• Arrange for substitute teachers.
• Maintain school calendar of events.
• Schedule meetings and appointments and maintain calendar for principal.
• Maintain personnel time records to include sick leave, vacation, and special requests; compile information and submit to the central business office.
• Maintain a log of visitors to the school.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Update handbook, policy manuals, and other documents as needed.
• Maintain confidentiality.

EQUIPMENT USED

• Personal computer, typewriter, printer, calculator, copier, and fax machine.

WORKING CONDITIONS

Mental Demands

Reading; ability to perform basic arithmetic, communicate effectively (verbal and written), operate a computer; and maintain emotional control under stress.

Physical Demands/Environmental Factors

Repetitive hand motions; prolonged use of computer; frequent interruptions in work.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices. For inquiries regarding the non-discrimination policies, contact: Executive Director of Human Resources, [phone], 408 S. Main, Copperas Cove, TX 76522