SECRETARY

Harmony Public Schools; Beaumont (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Harmony Science Academy Beaumont High in Beaumont seeks an administrative secretary to support campus operations. The role requires confidentiality, effective communication, and coordination with administrators, staff, students, and visitors.

You will handle funds, purchase orders, payroll assistance, reports, records, and substitute scheduling under the Principal's direction. Light lifting and occasional evenings may be required; strong computer and organizational skills are essential.

Qualifications

• High School Diploma or GED required.
• Minimum of 2 years of experience as a secretary preferred.
• Ability to communicate effectively in writing and orally.
• Experience with office equipment and school software.

Responsibilities

• Maintain confidentiality and coordinate office operations.
• Receipt, deposit and disburse internal account funds.
• Assist in preparing purchase orders and manage classroom supplies.
• Provide assistance to students, parents, teachers, and visitors.
• Prepare payments and reports; assist with payroll as required.
• Call substitute teachers as directed by the Principal.
• Maintain records for students and staff; perform general office routines.
• Handle routine duties to ensure a smoothly run office.
• Light lifting and occasional nights/weekend activities may be required.

Skills

Communication

Organizational skills

Office software

Data analysis

Public speaking

Problem solving

Interview techniques

Education

High School Diploma or GED

Tools

MS Office

Database

Spreadsheet

Word processing

Job description

Harmony Science Academy – Beaumont High (6-12)

City

Beaumont

Posted

2026-10-05

Job Description

POSITION QUALIFICATIONS:

• High School Diploma or G.E.D.
• Minimum of 2 years of experience as a secretary is preferred.

DUTIES AND RESPONSIBILITIES:

• Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per principal directive. Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to higher levels.
• Receipt, deposit and disburse internal account funds.
• Assist in preparing purchase orders for all purchases made through school budgeted funds.
• Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers. Disseminates and maintains office supplies and materials.
• Prepares and submits payment for purchases as required.
• Prepares and submits all reports as required.
• Assist with payroll as required.
• Responsible, at the direction of the Principal, for calling substitute teachers.
• Perform the usual office routines and practices associated with a busy, productive and smoothly run office.
• Maintain records of both students and staff, as required.
• Use effective, positive interpersonal communication skills.
• Perform other tasks as assigned.

SKILLS AND ABILITIES:

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to analyze data
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.

COMPENSATION:

Pay varies by location, experience, and certification status. See our Salary Schedules for details.