SECRETARY

Harmony Public Schools; Midland (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Harmony Science Academy – Midland is seeking a diligent school secretary to support daily office operations, maintain confidential student and staff records, manage payments, and assist students, parents, and staff with courtesy and efficiency. The role requires a high school diploma, at least two years of secretarial experience, strong communication and computer skills, and the ability to manage multiple tasks in a busy school office.

Local commuting is expected at Midland campus.

Qualifications

• High School Diploma or GED required.
• Minimum of 2 years of experience as a secretary preferred.

Responsibilities

• Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per principal directive. Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to higher levels.
• Receipt, deposit and disburse internal account funds.
• Assist in preparing purchase orders for all purchases made through school budgeted funds.
• Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers. Disseminates and maintains office supplies and materials.
• Prepares and submits payment for purchases as required.
• Prepares and submits all reports as required.
• Assist with payroll as required.
• Responsible, at the direction of the Principal, for calling substitute teachers.
• Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
• Maintain records of both students and staff, as required.
• Use effective, positive interpersonal communication skills.
• Perform other tasks as assigned.

Skills

Effective communication

Relationship management

Organizational skills

Computer skills (Office suite)

Data analysis

Interviewing & public speaking

Education

High School Diploma or GED

Job description

Harmony Science Academy – Midland (PK-8)

City

Midland

Posted

2026-09-28

Job Description

POSITION QUALIFICATIONS

• High School Diploma or G.E.D.
• Minimum of 2 years of experience as a secretary is preferred.

DUTIES AND RESPONSIBILITIES

• Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per principal directive. Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to higher levels.
• Receipt, deposit and disburse internal account funds.
• Assist in preparing purchase orders for all purchases made through school budgeted funds.
• Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers. Disseminates and maintains office supplies and materials.
• Prepares and submits payment for purchases as required.
• Prepares and submits all reports as required.
• Assist with payroll as required.
• Responsible, at the direction of the Principal, for calling substitute teachers.
• Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
• Maintain records of both students and staff, as required.
• Use effective, positive interpersonal communication skills.
• Perform other tasks as assigned.

SKILLS AND ABILITIES

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to analyze data
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.

COMPENSATION: Pay varies by location, experience, and certification status. See our Salary Schedules for details.