Secret-Clearance Admin Assistant (DoD/SCI) | 9/80

Northrop Grumman; San Diego (CA); On-site; USD 56,000 - 111,000; Full time

Job summary

Northrop Grumman's Rancho Bernardo site seeks an Administrative Assistant 3/4 to support the ATDC team in a fast-paced environment requiring active Secret clearance. The role involves coordinating calendars, travel, and briefing materials, with duties spanning email management to visitor liaison.

The position requires work in an SCI access area, cannot accommodate a hybrid/telecommute schedule, and offers a 9/80 work pattern in California.

Qualifications

• High School diploma/GED with 4+ years’ experience as an administrative assistant or similar field.
• Must have active Secret Clearance with a periodic investigation within the last five calendar years
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)
• Must be able to obtain and maintain a Special Program Access

Responsibilities

• Manage email distribution lists
• Calendar management (coordinate/sync unclassified and classified calendars)
• Meeting organization
• Coordinating travel arrangement including associated visit approvals and clearance transfers
• Meeting planning
• Travel expense report generation and closeout
• Help coordinate/prepare briefing packages
• Visitor coordination, arrangements, and serve as visitor liaison
• Assist with overseeing office moves and support facility related actions
• Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports
• Be asked to work overtime from time to time
• Answer questions relating to office operations and established policies and procedures.
• Gather, compile, and report on information relevant to supervisors’ assignment.

Skills

Communication skills

Interpersonal skills

Team collaboration

Education

High School diploma/GED

Tools

Microsoft Office Suite

Job description

Northrop Grumman's Rancho Bernardo site seeks an Administrative Assistant 3/4 to support the ATDC team in a fast-paced environment requiring active Secret clearance. The role involves coordinating calendars, travel, and briefing materials, with duties spanning email management to visitor liaison.

The position requires work in an SCI access area, cannot accommodate a hybrid/telecommute schedule, and offers a 9/80 work pattern in California.