Administrative Assistant 3 / Administrative Assistant 4

Northrop Grumman; San Diego (CA); On-site; USD 56,000 - 111,000; Full time

Job summary

Northrop Grumman's Rancho Bernardo site seeks an Administrative Assistant 3/4 to support the ATDC team in a fast-paced environment requiring active Secret clearance. The role involves coordinating calendars, travel, and briefing materials, with duties spanning email management to visitor liaison.

The position requires work in an SCI access area, cannot accommodate a hybrid/telecommute schedule, and offers a 9/80 work pattern in California.

Qualifications

• High School diploma/GED with 4+ years’ experience as an administrative assistant or similar field.
• Must have active Secret Clearance with a periodic investigation within the last five calendar years
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)
• Must be able to obtain and maintain a Special Program Access

Responsibilities

• Manage email distribution lists
• Calendar management (coordinate/sync unclassified and classified calendars)
• Meeting organization
• Coordinating travel arrangement including associated visit approvals and clearance transfers
• Meeting planning
• Travel expense report generation and closeout
• Help coordinate/prepare briefing packages
• Visitor coordination, arrangements, and serve as visitor liaison
• Assist with overseeing office moves and support facility related actions
• Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports
• Be asked to work overtime from time to time
• Answer questions relating to office operations and established policies and procedures.
• Gather, compile, and report on information relevant to supervisors’ assignment.

Skills

Communication skills

Interpersonal skills

Team collaboration

Education

High School diploma/GED

Tools

Microsoft Office Suite

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems is seeking an experienced Administrative Assistant 3 / Administrative Assistant 4 to support the ATDC team in Rancho Bernardo, California.

Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones. The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.

Essential Functions

• Manage email distribution lists
• Calendar management (coordinate/sync unclassified and classified calendars)
• Meeting organization
• Coordinating travel arrangement including associated visit approvals and clearance transfers
• Meeting planning
• Travel expense report generation and closeout
• Help coordinate/prepare briefing packages
• Visitor coordination, arrangements, and serve as visitor liaison

General Office Management Tasks

• Assist with overseeing office moves and support facility related actions
• Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports
• Be asked to work overtime from time to time
• Answer questions relating to office operations and established policies and procedures.
• Gather, compile, and report on information relevant to supervisors’ assignment.

The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management.

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Requires work in a SCI access area, cannot accommodate a hybrid/telecommute schedule.

Basic Qualifications For Administrative Assistant 3

• High School diploma/GED with at least 4 years’ experience as an administrative assistant or similar field, preferably for a large team.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)
• Must have active Secret Clearance with a periodic investigation within the last five calendar years
• Must be able to obtain and maintain a Special Program Access

Basic Qualifications For Administrative Assistant 4

• High School diploma/GED with at least 6 years’ experience as an administrative assistant or similar field, preferably for a large team.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)
• Must have active Secret Clearance with a periodic investigation within the last five calendar years
• Must be able to obtain and maintain a Special Program Access

Preferred Qualifications

• Active DoD Top Secret/ SCI
• Excellent communication and interpersonal skills.
• Ability to work with all levels of management and their assistants.

Primary Level Salary Range: $56,000.00 - $93,400.00

Secondary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.