Secondary: Attendance Clerk IV 2026-2027

Fort Bend ISD

Town of Texas (WI)

On-site

USD 30,000 - 50,000

Full time

14 days+

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Job summary

Fort Bend ISD is seeking a Clerk IV Attendance Secondary to handle clerical support tasks within a dynamic school environment. This role involves maintaining accurate attendance records, generating necessary reports, and engaging with parents to address attendance-related queries.

Ideal candidates will have a strong background in clerical work, excellent computer skills, and a commitment to customer service. The position is crucial for ensuring compliance with state attendance regulations and requires a detail-oriented approach to handling sensitive information.

Qualifications

Minimum of 2 years of experience in school-based or clerical work.
Demonstrated knowledge of state attendance and enrollment laws.
Ability to communicate effectively.

Responsibilities

Maintain student attendance records and generate reports.
Communicate with parents regarding student attendance.
Assist with student registration and withdrawal.

Skills

Strong computer skills

Attention to detail

Customer service skills

Organizational skills

Education

High School Diploma or GED

Minimum of 60 college hours preferred

TASBO Certification preferred

Tools

Microsoft Word

Excel

Adobe

Job description

Job Overview

The Clerk IV Attendance Secondary will perform a variety of fully proficient level clerical support tasks. Position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established and departmental policies.

Position Description

Attendance Reporting

Process and maintain student attendance records (daily, each six weeks and each academic grading period)
Generate attendance records and Average Daily Attendance (ADA) documentation and reports
Prepare daily attendance lists, noting excused/unexcused status
Run percentage in attendance (ADA report) daily to compare to District goal.
Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes)
Run reports to monitor teachers/substitutes who do not take attendance per District and State expectation (at snapshot)
Run various reports to ensure attendance via each academic reporting period is accurate on grade reports to parents
Ensure that rosters are available for substitutes
Prepare campus for 1st and 4th six weeks teacher verification and six weeks data verification processes
Review reports as needed, comparing prior six weeks to current six weeks, and acquiring campus principal signature each six weeks
Follow the FBISD Attendance Manual's guidelines for daily, weekly, six weeks and semester attendance-taking protocols.
Maintain knowledge of Student Attendance Accounting Handbook (SAAH) for data proficiency and funding
Generate and maintain attendance data (absence verification) as it relates to Average Daily Attendance (ADA)
Perform PEIMS-based duties and data entry, as they pertain to attendance-taking protocols
Verify and monitor teacher web absences to daily

Data Entry

Enter data into Skyward (SIS) as they pertain to PEIMS TSDS attendance data protocol
Enter notes from parents frequently and verify and monitor teacher web absences
Monitor data inequities to ensure data quality using software approved by the District

Customer Service

Communicate with parents regularly regarding student attendance, tardiness or non-engagement as it pertains to face-to-face and online attendance
Monitor students with consecutive tardiness and/or absences
Return parent and staff calls/emails in a timely manner

Enrollment-Registration

Assist data entry personnel as needed regarding non-attendance related clerical tasks such as student registration/withdrawal
Correlate attendance membership with enrollment frequently or as needed to confirm enrollment counts (used for program services and funding)

Professional Development

Participate in biweekly, semester, summer and called sessions to improve and grow professionally
Initiate training sessions for staff on attendance as needed to increase and improve attendance on campus

Qualification Requirements

High School Diploma or GED
Minimum of 60 college hours preferred
Texas Association of School Business Officials Certification (TASBO) Acquisition or evidence of courses toward TASBO certification preferred
Minimum of 2 years of experience in either school-based, office, or clerical work
Strong computer skills (Microsoft Word, Excel and Adobe)
Proficient in all general office skills such as data entry or filing
Strong customer service skills
Highly organized, detail-oriented and able to multi-task
Must work with a high degree of accuracy
Demonstrated knowledge of or able to comprehend and apply state attendance and enrollment laws
Ability to communicate effectively, both orally and in writing

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information