Seattle Part-Time Office & Operations Lead

Horizontal Talent; Seattle (WA); On-site; USD 32,000 - 73,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Job summary

Horizontal Talent is seeking a part-time Office Administrator to support a fast-paced Seattle office. The role emphasizes organization, service-mindedness, and keeping day-to-day operations running smoothly.

You will manage facilities, coordinate with vendors, support events, onboarding, and budget tracking while maintaining a welcoming workplace environment. This position offers opportunities to collaborate with IT, HR, and facilities teams in a dynamic tech-adjacent setting.

Qualifications

• 2 to 5+ years of experience in office administration, workplace operations, or a related role.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Excellent communication skills, both written and verbal.
• Experience working with vendors, facilities partners, and internal stakeholders.
• Ability to provide a high level of employee-facing support with attention to detail.
• Comfort working in a fast-paced environment and adapting to changing needs.
• Proficiency with Google Workspace.

Responsibilities

• Oversee daily office operations and maintain a clean, safe, organized workspace.
• Manage office, kitchen, and facilities supplies with inventory tracking and restocking.
• Serve as point of contact for facilities and IT issues, submitting tickets and following up.
• Coordinate with building management and vendors for maintenance and on-site needs.
• Receive, sort, and distribute mail and deliveries.
• Support cross-functional teams with on-site needs (IT, HR, Facilities, food programs).
• Plan and execute office events, team gatherings, and employee engagement activities.
• Assist with daily meals, snacks, beverages, and workplace experience programs.
• Maintain office documentation and site-specific internal pages.
• Track office expenses and support budget management.

Skills

Office admin experience

Google Workspace

Strong organization

Communication skills

Vendor management

Facilities coordination

Budget tracking

Event coordination

Onboarding support

Workspace documentation

Tools

Ticketing systems

Job description

Horizontal Talent is seeking a part-time Office Administrator to support a fast-paced Seattle office. The role emphasizes organization, service-mindedness, and keeping day-to-day operations running smoothly.

You will manage facilities, coordinate with vendors, support events, onboarding, and budget tracking while maintaining a welcoming workplace environment. This position offers opportunities to collaborate with IT, HR, and facilities teams in a dynamic tech-adjacent setting.