Office Coordinator

Gordon Rees Scully Mansukhani, LLP; Seattle (WA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Paid Time Off (PTO)

Disability insurance

Parental Leave

Life insurance

Job summary

Gordon Rees Scully Mansukhani, LLP in Seattle is looking for an experienced Office Coordinator to manage daily administrative functions. Ideal candidates should possess at least 2 years of relevant experience, preferably in a law firm. This full-time role offers a supportive work environment and requires proficiency in Microsoft Office.

The salary range is between $65,000 and $85,000 annually, along with a comprehensive benefits package.

Qualifications

• 2-3 years of relevant experience is preferred.
• Strong organizational and communication skills are essential.
• Ability to work independently with little or no direction.

Responsibilities

• Oversee day-to-day administrative and operational functions.
• Manage office operations and facilities coordination.
• Assist with financial tasks including invoice processing.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Time management

Tools

Microsoft Office Suite

iManage

Job description

Overview

Gordon Rees Scully Mansukhani, a national law firm with offices in all 50 States, has an immediate opening for an experienced Office Coordinator in its Seattle office. Ideal candidates must have a minimum of 2+ years of experience.

The Seattle Office Coordinator is responsible for overseeing the day-to-day administrative and operational functions of the Seattle office, ensuring a well‑maintained, efficient, and professional work environment. This role manages office operations and facilities coordination, handles key financial and administrative tasks, and serves as a liaison between the Seattle office and the corporate office. The position also provides direct support to the Regional Office Administrator and collaborates with attorneys and staff to ensure seamless office and client service operations.

Responsibilities

• Oversee the day-to-day administrative and operational functions of the Seattle office to ensure a professional, efficient, and well‑maintained work environment.
• Manage office operations and facilities coordination, including working with building management and vendors, maintaining supplies and equipment, and addressing maintenance and space planning needs.
• Provide direct administrative and operational support to the Regional Office Administrator and serve as the primary point of contact for Seattle office administrative matters.
• Support attorneys and staff with daily operational needs, including onboarding and offboarding coordination and internal office communications.
• Assist with financial and billing‑related tasks, including invoice processing, expense submissions, tracking office expenses, and coordinating with the finance team.
• Serve as liaison between the Seattle office and the corporate office to ensure alignment with firm‑wide policies, procedures, and reporting requirements.
• Coordinate meetings, conference room scheduling, office events, and client visits.
• Maintain confidentiality, support records management processes, and ensure compliance with firm policies and operational standards.

Essential Functions

• Efficient utilization of software applications.
• Regular and reliable punctuality and attendance.
• Ability to access, input, and retrieve information from computer systems to prepare documents, reports, and correspondence with an important level of accuracy.
• Ability to perform work that may involve sitting or standing for extended periods while using a computer or participating in meetings (in person or virtual).
• Capacity to communicate and enunciate adequately, in person and via telephone, in a manner which can be understood by those with whom the employee is speaking.
• Capacity to reach forward to a height of forty‑eight (48) inches, to a low of fifteen (15) inches, to the side of thirty‑six (36) inches and to the low side of nine (9) inches above the floor.
• Willingness and capability to lift and move boxes and containers weighing up to thirty (30) pounds.
• Ability to operate, configure, and troubleshoot standard office and legal technology.
• Ability to work cooperatively with other staff members, managers, and attorneys in a demanding and fast‑paced environment.
• Ability to work in‑person, on‑site Monday through Friday.

Skills / Qualifications

• 2-3 years of relevant experience, law firm experience preferred but not required.
• Strong organizational and communication skills are essential.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and iManage is preferred.
• Strong attention to detail, ability to balance multiple projects and time management skills.
• Ability to work in a fast‑paced and collaborative team environment.
• Must be available to work overtime as needed.
• Ability to work independently with little or no direction.
• Other duties as assigned.

Note: While this description generally pertains to a GRSM Coordinator, specific duties may vary according to circumstances, e.g., may be expanded or narrowed in order to accommodate the needs of the firm and its clients.

Professional Standards

• Accepts responsibility for his/her individual personal growth and development.
• Adheres to all Firm policies with respect to risk management and human resources issues.

The yearly salary range is between $65,000-$85,000.

The firm offers a friendly, business casual environment with a competitive salary and a full benefits package, including Medical, Dental, Vision, 401K, PTO, Disability, Parental Leave and Life Insurance.

Gordon Rees Scully Mansukhani is an equal opportunity employer.

Pay Range

USD $65,000.00 – USD $85,000.00 per year.