Seattle Office Assistant — Legal Admin & Reception

Ogletree Deakins; Seattle (WA); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Paid Time Off

401(k) matching

Health Insurance

Dental & Vision

Job summary

Ogletree Deakins in Seattle is seeking an Office Assistant to support clerical tasks across mailroom, reception, facilities, records, and library functions. You will work under the Office Administrator and collaborate with attorneys, paralegals, and staff to ensure smooth daily operations.

The role requires 1+ year of clerical experience, excellent communication, and strong organization. A positive phone presence and ability to lift up to 50 pounds are important.

Qualifications

• 1+ year previous experience in a clerical or Office Assistant role.
• Strong interpersonal and customer service skills.
• Strong communication skills, written and verbal.
• A pleasant and clearly understandable phone voice.
• Ability to read, respond timely/accurately to and organize a high volume of emails.
• Ability to work on multiple tasks.
• Good organizational skills including filing.
• Ability to keep work area organized and tidy.
• Ability to sit at a desk for one or more hours at a time.
• Ability to lift and carry up to 50 pounds.
• Good typing speed with few errors.
• Strong proofreading skills.
• Time management skills and ability to work independently as well as with a team.
• Consistent and punctual attendance.

Responsibilities

• Mailroom/Copy Center tasks: receive, stamp, log mail, scan/deliver, prepare outgoing mail.
• Reception/Hospitality: answer calls, greet clients, maintain reception area.
• Facilities: assist with access cards, moves, equipment maintenance.
• Records/File Room: manage files, off-site records, retrieval.
• Library: manage subscriptions and updates.
• Administrative Support: order supplies, process invoices, event support.

Skills

Interpersonal skills

Customer service

Communication

Phone etiquette

Typing speed

Proofreading

Time management

Job description

Ogletree Deakins in Seattle is seeking an Office Assistant to support clerical tasks across mailroom, reception, facilities, records, and library functions. You will work under the Office Administrator and collaborate with attorneys, paralegals, and staff to ensure smooth daily operations.

The role requires 1+ year of clerical experience, excellent communication, and strong organization. A positive phone presence and ability to lift up to 50 pounds are important.