Contract Legal Administrative Assistant - In-Office Seattle

Davis-Wright-Tremaine-LL; Seattle (WA); On-site; USD 47,000 - 51,000; Part time

Benefits offered by this job

First Stop Health Telemedicine

TELUS Health EAP

Voluntary Pet Insurance

Milk Stork: lactation support

Wellness Benefits: Peloton App

Wellness Benefits: Headspace App

Job summary

Davis Wright Tremaine LLP is seeking a Freelance Administrative Legal Assistant for its Seattle office. This six-month temporary role requires five in-office days per week and supports executive legal assistants and staff with a variety of administrative tasks.

Completion of mandatory training, strong MS Office skills, and a professional demeanor are essential. The role involves task-based assignments, client file management, scheduling, and document preparation in a fast-paced legal environment.

Qualifications

• 1+ years of experience in a professional office setting.
• GED or High School Diploma required.
• Self-starter with a high degree of attention to detail.
• Ability to accurately type 50+ wpm.
• General knowledge and proficiency with Microsoft Office products.
• Ability and willingness to learn new programs and program updates.
• Ability to express self effectively, both orally and in writing.
• Excellent grammar and proofreading skills.
• Professional demeanor and appearance.
• Ability to work in a team-oriented, service-focused environment and handle stress calmly.
• Ability to follow client confidentiality guidelines.
• Demonstrate a growth mindset; participate in innovation initiatives.
• Strong time management skills.

Responsibilities

• Assist executive legal assistants and other administrative staff with assigned tasks which may include administrative tasks, enter attorney time, prepare and submit expense reimbursement reports and check requests, make travel arrangements, prepare binders, organize files, schedule conference rooms using Resource Scheduler and arrange for food service and audio-visual equipment as needed, and other projects as assigned
• Assign appropriate tasks to word processing, file room and other support staff; follow up on status of all projects to ensure timely completion
• Attend training classes
• Open new client and new matter files
• Check in regularly with secretary, paralegal and/or attorney to ensure all aspects of any project are under control. Prompt as needed. Exercise careful judgment about when to ask for guidance
• Provide guidance and mentoring to Administrative Legal Assistant I positions, including their participation in the training program
• Cover absences as needed, directly supporting attorneys with various tasks, including, but not limited to:
• Docket reminders and deadlines as needed
• Occasionally open and route mail, attaching appropriate files and documents
• Moderate interaction with clients; act as intermediary with clients and responds to client requests
• Regularly type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines
• Communicate clearly with all appropriate team members on project status
• Assist with transaction closings; organize documents for closing transcripts, produce and transmit closing transcripts, distribute stock certificates as directed
• Occasionally assist with editing and finalizing legal briefs, prepare and mark all exhibits, set up Data Room, upload documents, send out service emails and corresponding Data Room links
• Occasionally file pleadings with the court
• Maintain attorney and client records; maintain email and electronic records
• Schedule and coordinate appointments, meetings and conference calls and maintain calendars
• Answer, screen, and respond to phone calls
• Assist fellow assistants and additional attorneys as needed

Skills

Professional office experience

Typing 50+ wpm

MS Office proficiency

Attention to detail

Team oriented

Time management

Communication skills

Education

GED or High School Diploma

Tools

Microsoft Office Suite

Job description

Davis Wright Tremaine LLP is seeking a Freelance Administrative Legal Assistant for its Seattle office. This six-month temporary role requires five in-office days per week and supports executive legal assistants and staff with a variety of administrative tasks.

Completion of mandatory training, strong MS Office skills, and a professional demeanor are essential. The role involves task-based assignments, client file management, scheduling, and document preparation in a fast-paced legal environment.